- Scope of the procurement
- Lot 1 - Gym Climbing Frames
- Lot 2 - Gym Benches
- Lot 3 - Gym and Athletic Mats
- Lot 4 - Trampolines and Accessories
- Lot 5 - Soft Play
- Lot 6 - Gym Boxes
- Lot 7 - Gym Tables
- Lot 8 - Bridging and Linking Equipment
- Lot 9 - Springboards
- Lot 10 - Bespoke Matting & Installations
- Lot 11 - Gym Inspection & Maintenance Service
Section one: Contracting authority
one.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
Contact
Contracts Team
Telephone
+44 1924664685
Country
United Kingdom
Region code
UKE45 - Wakefield
Internet address(es)
Main address
Buyer's address
https://procontract.due-north.com/register?ReadForm
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
YPO - 001262 The Supply of Gymnastic and Gymnasium Equipment, Mats, Accessories, Bespoke Matting & Installation, and Inspection & Maintenance Services
Reference number
001262
two.1.2) Main CPV code
- 37420000 - Gymnasium equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
YPO are looking for Providers to be appointed onto a Framework Agreement for the provision of Gymnastic and Gymnasium Equipment, Mats, Accessories, Bespoke Matting & Installation, and Inspection & Maintenance Services. This Framework is designed to meet the needs of all public sector organisations which includes YPO’s internal requirements by establishing an agreement for Providers to deliver to YPO customers on a direct basis whereby the end customer places the order with YPO and YPO places the order with the Provider, but the Provider delivers direct to the end customer (Lots 1-9). YPO also wish to establish an agreement where the end customer will place orders directly with the Provider on a “contract” basis and the Provider will deliver direct to the end customer on an agreed basis (Lots 10-11).
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £4,000,000
two.2) Description
two.2.1) Title
Lot 1 - Gym Climbing Frames
Lot No
1
two.2.2) Additional CPV code(s)
- 37422100 - Gymnastic bars
- 37423000 - Gymnastic ropes or rings or climbing accessories
- 37423300 - Gymnastic climbing accessories
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 1 is for procurement of Gym Climbing Frames to be delivered directly to the end user
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%=
Price - Weighting: 45%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Gym Benches
Lot No
2
two.2.2) Additional CPV code(s)
- 37420000 - Gymnasium equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 2 is for procurement of gym benches to be delivered directly to the end user
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 45%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Gym and Athletic Mats
Lot No
3
two.2.2) Additional CPV code(s)
- 37420000 - Gymnasium equipment
- 37421000 - Gymnasium mats
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 3 is for procurement of gym and athletic mats to be delivered directly to the end user
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 45%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 - Trampolines and Accessories
Lot No
4
two.2.2) Additional CPV code(s)
- 37420000 - Gymnasium equipment
- 37425000 - Gymnastic trampolines
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 4 is for procurement of trampolines and accessories to be delivered directly to the end user
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 45%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5 - Soft Play
Lot No
5
two.2.2) Additional CPV code(s)
- 37420000 - Gymnasium equipment
- 37425000 - Gymnastic trampolines
- 37426000 - Balance equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 5 is for procurement of soft play items to be delivered directly to the end user
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 45%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 6 - Gym Boxes
Lot No
6
two.2.2) Additional CPV code(s)
- 37420000 - Gymnasium equipment
- 37423300 - Gymnastic climbing accessories
- 37424000 - Gymnastic vaulting equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 6 is for procurement of gym boxes to be delivered directly to the end user
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 45%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 7 - Gym Tables
Lot No
7
two.2.2) Additional CPV code(s)
- 37420000 - Gymnasium equipment
- 37423300 - Gymnastic climbing accessories
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 7 is for procurement of gym tables to be delivered directly to the end user
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 45%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 8 - Bridging and Linking Equipment
Lot No
8
two.2.2) Additional CPV code(s)
- 37420000 - Gymnasium equipment
- 37423300 - Gymnastic climbing accessories
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 8 is for procurement of bridging and linking equipment to be delivered directly to the end
user
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 45%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 9 - Springboards
Lot No
9
two.2.2) Additional CPV code(s)
- 37420000 - Gymnasium equipment
- 37424000 - Gymnastic vaulting equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 9 is for procurement of springboards to be delivered directly to the end user
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 45%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 10 - Bespoke Matting & Installations
Lot No
10
two.2.2) Additional CPV code(s)
- 37420000 - Gymnasium equipment
- 37421000 - Gymnasium mats
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 10 is for procurement of bespoke matting & installations to be advised and fulfilled directly between the supplier and the end user
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 45%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 35%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 11 - Gym Inspection & Maintenance Service
Lot No
11
two.2.2) Additional CPV code(s)
- 37420000 - Gymnasium equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 11 is for procurement of gym inspection & maintenance service to be advised and fulfilled
directly between the supplier and the end user
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 45%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 35%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-023618
Section five. Award of contract
Contract No
001262
Lot No
1
Title
Lot 1 - Gym Climbing Frames
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 November 2024
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Niels Larsen Limited
Slough
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £4,000,000
Section five. Award of contract
Contract No
001262
Lot No
2
Title
Lot 2 - Gym Benches
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 November 2024
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Niels Larsen Limited
Slough
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £4,000,000
Section five. Award of contract
Contract No
001262
Lot No
3
Title
Lot 3 - Gym and Athletic Mats
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 November 2024
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Foams 4 Sports Ltd
Hyde
Country
United Kingdom
NUTS code
- UKD6 - Cheshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £4,000,000
Section five. Award of contract
Contract No
001262
Lot No
4
Title
Lot 4 - Trampolines and Accessories
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 November 2024
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Foams 4 Sports Ltd
Hyde
Country
United Kingdom
NUTS code
- UKD6 - Cheshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £4,000,000
Section five. Award of contract
Contract No
001262
Lot No
5
Title
Lot 5 - Soft Play
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 November 2024
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Foams 4 Sports Ltd
Hyde
Country
United Kingdom
NUTS code
- UKD6 - Cheshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £4,000,000
Section five. Award of contract
Contract No
001262
Lot No
6
Title
Lot 6 - Gym Boxes
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 November 2024
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Niels Larsen Limited
Slough
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £4,000,000
Section five. Award of contract
Contract No
001262
Lot No
7
Title
Lot 7 - Gym Tables
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 November 2024
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Niels Larsen Limited
Slough
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £4,000,000
Section five. Award of contract
Contract No
001262
Lot No
8
Title
Lot 8 - Bridging and Linking Equipment
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 November 2024
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Niels Larsen Limited
Slough
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £4,000,000
Section five. Award of contract
Contract No
001262
Lot No
9
Title
Lot 9 - Springboards
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 November 2024
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Niels Larsen Limited
Slough
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £4,000,000
Section five. Award of contract
Contract No
001262
Lot No
10
Title
Lot 10 - Bespoke Matting & Installations
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 November 2024
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Continental Sports Ltd
Huddersfield
Country
United Kingdom
NUTS code
- UKE4 - West Yorkshire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Foams 4 Sports Ltd
Hyde
Country
United Kingdom
NUTS code
- UKD6 - Cheshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £4,000,000
Section five. Award of contract
Contract No
001262
Lot No
11
Title
Lot 11 - Gym Inspection & Maintenance Service
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 November 2024
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Continental Sports Ltd
Huddersfield
Country
United Kingdom
NUTS code
- UKE4 - West Yorkshire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Sport & Play Limited
Uckfield
Country
United Kingdom
NUTS code
- UKJ22 - East Sussex CC
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Sports & Playground Services UK Ltd
Colchester
Country
United Kingdom
NUTS code
- UKH3 - Essex
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Sportsafe UK Ltd
Colchester
Country
United Kingdom
NUTS code
- UKH3 - Essex
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £4,000,000
Section six. Complementary information
six.3) Additional information
YPO are purchasing on the behalf of other contracting authorities. Please see the below link for
details: https://www.ypo.co.uk/about/customers/permissible-users .
YPO will incorporate a standstill period at the point of notification of the award of the contract is
provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and
provides time for unsuccessful tenderers to challenge the award decision before the contract is
entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been
harmed or are at risk of harm by a breach of the rules to take action in the High Court (England,
Wales and Northern Ireland).
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom