Planning

Secondary school uniform

  • CASTLE SCHOOL EDUCATION TRUST

UK3: Planned procurement notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-038410

Procurement identifier (OCID): ocds-h6vhtk-055b8c

Published 8 July 2025, 8:01pm



Scope

Reference

CSET Uniform Jan 2026

Description

Provision of branded uniform to make sure parents receive best value with regards to price, quality and service.

Other branded items may be offered but will not form part of the price criteria evaluation but may score in the quality criteria.

The estimated contract value for mandatory items is estimated to be £732,000 over the five year period, with approximately 83% of sales being direct parent to supplier.

The Trust intends to award the contract based on the offer which is the most economically advantageous considering quality and price. The Trust does not bind itself to accept the lowest or any quotation submitted and reserves the right to accept all or part of any quotation. Suppliers may decide to only quote for specific schools hence the need to complete a schedule 3A for each school. The Trust will award the contract on a school by school basis.

Commercial tool

Establishes a framework

Total value (estimated)

  • £732,000 excluding VAT
  • £732,000 including VAT

Above the relevant threshold

Contract dates (estimated)

  • 1 January 2026 to 31 December 2028
  • Possible extension to 31 December 2030
  • 5 years

Description of possible extension:

An additional two years

Options

The right to additional purchases while the contract is valid.

Provision of non branded items

Main procurement category

Goods

CPV classifications

  • 18000000 - Clothing, footwear, luggage articles and accessories

Contract locations

  • UKC - North East (England)
  • UKD - North West (England)
  • UKE - Yorkshire and the Humber
  • UKF - East Midlands (England)
  • UKG - West Midlands (England)
  • UKH - East of England
  • UKI - London
  • UKJ - South East (England)
  • UKK - South West (England)

Lot constraints

Description of how multiple lots may be awarded:

The contract is a Trust contract but can be awarded per individual school.


Lot 1. The Castle School

Description

Provision of uniform to make sure parents receive best value with regards to price, quality and service.

Lot value (estimated)

  • £210,000 excluding VAT
  • £210,000 including VAT

Framework lot values may be shared with other lots

Same for all lots

CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.


Lot 2. Downend School

Description

Provision of uniform

Lot value (estimated)

  • £219,000 excluding VAT
  • £219,000 including VAT

Framework lot values may be shared with other lots

Same for all lots

CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.


Lot 3. Mangotsfield School

Description

Supply of Pupil Uniform

Lot value (estimated)

  • £203,000 excluding VAT
  • £203,000 including VAT

Framework lot values may be shared with other lots

Same for all lots

CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.


Lot 4. Marlwood School

Description

Supply of pupil uniform

Lot value (estimated)

  • £100,000 excluding VAT
  • £100,000 including VAT

Framework lot values may be shared with other lots

Same for all lots

CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.


Participation

Technical ability conditions of participation

Lot 1. The Castle School

Lot 2. Downend School

Lot 3. Mangotsfield School

Lot 4. Marlwood School

M1 Confirm that you adhere to the requirements of the Data Protection Act 2018 and General Data Protection Regulation (GDPR) in relation to the processing of personal data and have relevant privacy notices in place

M2 That you understand and adhere to the Government Buying Standards for textiles

M3 That you have some form of Quality Management system / process to ensure the products provided meet expectations and relevant standards

M4 That you have a robust method of managing and accounting stock levels and sales made and can provide reporting of this when required by the school, in accordance with the KPIs and management information detailed in the specification

M5 That you have systems in place to acquire Enhanced DBS clearance checks (Including Barred List checks) for a supervising individual when on school premises

M6 Where applicable you would be willing to purchase incumbent supplier's stock subject to quality, price, sensible amount/sizes and the relevant product continuing, in accordance with the Exit Plan within the Specification

Particular suitability

Lot 1. The Castle School

Lot 2. Downend School

Lot 3. Mangotsfield School

Lot 4. Marlwood School

Small and medium-sized enterprises (SME)


Submission

Publication date of tender notice (estimated)

18 August 2025

Enquiry deadline

4 August 2025, 11:59pm

Tender submission deadline

28 August 2025, 12:00pm

Submission address and any special instructions

https://www.cset.co.uk for full submission details please note email address for return of tender:

uniformtender25@cset.co.uk

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

12 September 2025


Award criteria

This table contains award criteria for this lot
Name Description Type Weighting
Quality

Questions are scored on a scale of 0 to 10. Your score will then be divided by the maximum score available (10), and then multiplied by the question weighting to give you a score for each question...

Quality 70%
Price

The lowest priced tender shall be awarded the full 30% weighting for price and tenders with a higher price will be scored pro-rata.

Cost 30%

Procedure

Procedure type

Open procedure

Reduced tendering period

Yes

Qualifying planned procurement notice - minimum 10 days


Documents

Associated tender documents

https://www.cset.co.uk

A full set of documents is available on the CSET website within the Financial tab and listed in Financial Information

https://www.cset.co.uk/

https://www.cset.co.uk/

https://www.cset.co.uk/

Technical specifications to be met

https://www.cset.co.uk

https://www.cset.co.uk/

https://www.cset.co.uk/


Contracting authority

CASTLE SCHOOL EDUCATION TRUST

  • Companies House: 08397975
  • Public Procurement Organisation Number: PJBP-5124-DMWL

Cset Mangotsfield School

Bristol

BS16 9LH

United Kingdom

Contact name: Susan Wright

Telephone: 07943 813424

Email: sharon.dewfall@cset.co.uk

Website: https://www.cset.co.uk

Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire

Organisation type: Public authority - sub-central government