Section one: Contracting authority
one.1) Name and addresses
Buckinghamshire, Oxfordshire and Berkshire West (BOB) Integrated Care Board (ICB)
Cowley
Country
United Kingdom
Region code
UKJ14 - Oxfordshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.bucksoxonberksw.icb.nhs.uk/
Buyer's address
https://atamis-1928.my.site.com/s/Welcome
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Mandatory Dental Services (MDS) in Oxfordshire to NHS Buckinghamshire, Oxfordshire and Berkshire West (BOB) Integrated Care Board (ICB)
Reference number
C314574
two.1.2) Main CPV code
- 85130000 - Dental practice and related services
two.1.3) Type of contract
Services
two.1.4) Short description
Buckinghamshire, Oxfordshire and Berkshire West (BOB) Integrated Care Board (ICB) sought providers who had the capability and capacity to deliver Mandatory Dental Services (MDS) in the Oxfordshire area.
The procurement was divided into 5 lots and covered the following areas:
Lot 1: Vale of the White Horse (East)
Lot 2: Vale of the White Horse (West)
Lot 3: West Oxfordshire (South)
Lot 4: West Oxfordshire (North)
Lot 5: Cherwell East
Interested parties could bid for a maximum of two Lots.
The aims for MDS provision are to:
• contribute to improving oral and general health
• reduce inequalities in health and access to dental care by providing extra support to groups of vulnerable adults and children. This includes, but is not limited to, children, residents of care homes, other vulnerable groups and patients weighing up to 227kg (35 stones and 10.45 lbs)
• provide access to NHS dental services to ensure equity and consistency of provision
• improve children's oral health through partnership working with local stakeholders
• provide bookable appointments outside of core hours
• deliver appropriate, efficient and cost-effective services within the service
• provide high quality dental services within framework of the NHS (General Dental Services/Personal Dental Services) Regulations 2005 and any subsequent revisions
• provide access within contracted hours to un-associated patients identified as having an urgent dental need via NHS 111, NHS Dental Helpline, out of hours services and self-referral
• refer patients to other NHS services as appropriate in line with the relevant local protocols and guidance
• establish a positive working relationship between the Commissioner and Provider to facilitate and maximise high quality service delivery
• develop services in line with the evolving strategic approach to primary care dental provision and align with the priorities of the NHS Long Term Plan - www.longtermplan.nhs.uk and ICB Primary Care Strategy - https://www.bucksoxonberksw.icb.nhs.uk/our-strategies-and-plans/primary-care-strategy/
• promote overall health in line with Making Every Contact Count - https://www.gov.uk/government/publications/making-every-contact-count-mecc-practical-resources
• keep availability of appointments up to date on https://www.nhs.uk/nhs-services/dentists/how-to-find-an-nhs-dentist/
• comply with recall intervals, in line with NICE Guidelines (CG19).
The contracts will be for a term of up to 10 years. Services were due to commence from 1st April 2025 and by 30th September 2025.
The maximum total contract values were as follows:
Lot 1: £6,530,000
Lot 2: £4,571,000
Lot 3: £8,162,500
Lot 4: £4,571,000
Lot 5: £4,897,500
This notice serves as an intention to award a contract for Lot 5 (Cherwell East) under the competitive process of the Provider Selection Regime (PSR).
The Contract Award Notice was published for Lots 1, 2 and 3 on 23rd April 2025 - https://www.find-tender.service.gov.uk/Notice/016638-2025
The Contract Award Notice was published for Lot 4 on 29th May 2025 - https://www.find-tender.service.gov.uk/Notice/028313-2025
This procurement was carried out by NHS South, Central & West Commissioning Support Unit (SCW) on behalf of the Commissioners.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £28,732,000
two.2) Description
two.2.1) Title
Cherwell East
Lot No
5
two.2.2) Additional CPV code(s)
- 85130000 - Dental practice and related services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
two.2.4) Description of the procurement
Buckinghamshire, Oxfordshire and Berkshire West (BOB) Integrated Care Board (ICB) were seeking providers who had the capability and capacity to deliver Mandatory Dental Services (MDS) in the Oxfordshire area.
Lot 5 covers Cherwell East.
The contract for Lot 5 will be for a term of up to 116 months, with the service commencement date to be agreed with the Commissioner due to the delay in awarding the contract, based on the original timeline.
The maximum total contract value is £4,733,803.
The contract will be for the delivery of 15,000 Units of Dental Activity (UDAs) per annum.
Please note that the contract will be flexed by 10% per annum in the period to 31st March 2027 to test the provision of an additional service relating to Children's Oral Health Improvement. In this period the activity target will be reduced by 10% per annum with this resource used to provide sessions focused on Children's Oral Health Improvement. This will subject to review prior to March 2027.
This notice serves as an intention to award a contract under the competitive process of the Provider Selection Regime (PSR).
This procurement has been carried out by NHS South, Central and West Commissioning Support Unit (SCW) on behalf of the Commissioners.
two.2.5) Award criteria
Quality criterion - Name: The contract award criteria are specified in the procurement documents / Weighting: 100
Cost criterion - Name: Value / Weighting: 10
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-034739
Section five. Award of contract
Lot No
5
Title
Cherwell East
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
7 July 2025
five.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Haddenham DC Limited
Aylesbury
Country
United Kingdom
NUTS code
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Companies House
16052648
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £4,733,803
Total value of the contract/lot: £4,733,803
Section six. Complementary information
six.3) Additional information
The decision to award this contract in line with the Competitive Process was based on evaluation against the basic selection criteria (in the form of a Selection Questionnaire), which was assessed on a pass/fail basis, and the PSR 5 key criteria, which were assessed on a 0-4 scale, with the below weightings.
Several tender questions were asked under each of the key criteria.
Quality & Innovation - 35%
Value - 10%
Integration, Collaboration and Service Sustainability - 17%
Improving access, reducing health inequalities, and facilitating choice - 26%
Social Value - 12%
The providers selected for award have been chosen as they passed the basic selection criteria and were the highest scoring bidder overall, against the key criteria.
After conducting a thorough Competitive Process, taking into account the key criteria and applying the basic selection criteria, Buckinghamshire, Oxfordshire and West Berkshire (BOB) Integrated Care Board (ICB) is content that the providers' bids sufficiently met the key criteria and thus can proceed to contract award under the Health Care Services (Provider Selection Regime) Regulations 2023.
There was one potential declaration of conflict of interest made via the conflict of interest process and recorded accordingly. It was not deemed as an actual conflict or risk to the procurement, but was still managed accordingly with appropriate mitigations.
Award decisions have been recommended by the Buckinghamshire, Oxfordshire and West Berkshire (BOB) Integrated Care Board (ICB) Head of Pharmacy, Optometry and Dentistry, with key decision makers being the Chief Finance Officer and Chief Executive for BOB ICB.
The ICB decided to rewind the procurement for Lot 5 in order to re-evaluate 3 specific ITT questions, following a representation from a provider.
The 3 questions were completely re-evaluated for all bidders that submitted against this Lot. This was done with a new evaluation panel and procurement lead and administrator. Bidders were not asked to re-submit or provide any additional information to support this re-evaluation.
The formal standstill letter issued on 14th April was formally withdrawn, and a new award and standstill will now be undertaken.
For the avoidance of doubt, this related solely to Lot 5. No other Lot was affected.
This is a Provider Selection Regime (PSR) intention to award notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 do not apply to this award. The publication of this notice marks the start of the standstill period. Representations by providers must be made to the relevant authority by midnight on Monday 21st July 2025. This contract has not yet formally been awarded; this notice serves as an intention to award a contract under the competitive process of the PSR.
Written representations should be sent to scwcsu.procurement@nhs.net
six.4) Procedures for review
six.4.1) Review body
NHS England
London
Country
United Kingdom