Section one: Contracting authority/entity
one.1) Name and addresses
Kent Fire & Rescue Service
Service Headquarters, The Godlands, Straw Mill Hill, Tovil
Maidstone
ME156XB
Contact
Amanda Avron-Cotton
amanda.avron-cotton@kent.fire-uk.org
Country
United Kingdom
Region code
UKJ45 - Mid Kent
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Extension of Control System Contract - Interim Arrangement for CAD Transition
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Interim extension of existing Control System contract to ensure continuity of critical operational services during the implementation of a replacement Computer Aided Dispatch (CAD) system. The extension maintains the existing scope and terms and supports transition planning following award of a new system via open competition.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £267,582
two.2) Description
two.2.2) Additional CPV code(s)
- 48900000 - Miscellaneous software package and computer systems
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
This notice relates to an interim extension of the current contract for the provision of a Control System (Computer Aided Dispatch - CAD) used in operational incident response. The extension is required to maintain continuity of critical services while a replacement system, which has been procured via an open tender procedure, is implemented. The scope and terms of the contract remain unchanged. The extension is time-limited and necessary to ensure service continuity during the transition and onboarding of the new CAD platform. This modification is considered compliant with Regulation 72(1)(b)(c) of the Public Contracts Regulations 2015
two.2.11) Information about options
Options: Yes
Description of options
The extension will be implemented in two phases:
Phase 1: July 2025 to December 2026 (continuation of current service with standard SLA coverage).
Phase 2: January 2027 to December 2027 (continued use of the system with support).
A contingency period of up to 2 additional months (January-February 2028) may be invoked if required to complete implementation of the replacement CAD system.
All services during this period will remain within the original scope of the contract. No further extensions are envisaged beyond this period.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- Additional deliveries by the original supplier
- New works/services, constituting a repetition of existing works/services
Explanation:
This contract modification provides for a time-limited extension of the existing CAD system contract to ensure operational continuity during the implementation phase of a replacement CAD system, which has been awarded via a separate open competition. The extension does not alter the scope or nature of services provided.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
8 July 2025
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Sopra Steria Limited
Hemel Hempstead
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
04077975
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £267,582
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Kent Fire & Rescue Service
Maidstone
ME15 6XB
Country
United Kingdom