Section one: Contracting authority/entity
one.1) Name and addresses
Ministry of Defence
Bristol
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/ministry-of-defence
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Mission Crew Trainer Sustainment
two.1.2) Main CPV code
- 80660000 - Training and simulation in military electronic systems
two.1.3) Type of contract
Services
two.1.4) Short description
The E7 Acquisition Project Team, part of the UK Ministry of Defence, intends to award a 3-year contract to Plexsys Interface Products UK Ltd for the maintenance of the current Mission Crew Trainer software and hardware located in RAF Lossiemouth. This contract placement is intended to be awarded with an additional 3 option years.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £10,966,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The E7 Acquisition Project Team, part of the UK Ministry of Defence, intends to award a 3-year contract to Plexsys Interface Products UK Ltd for the maintenance of the current Mission Crew Trainer software and hardware located in RAF Lossiemouth. This contract placement is intended to be awarded with an additional 3 option years.
It is considered that this contract can be placed using the Negotiated Procedure without Prior Publication of a Contract Notice pursuant to Regulation 16(1)(a)(ii) of the UK Defence and Security Public Contracts Regulations 2011 for technical reasons. This is because Plexsys Interface Products UK Ltd are the only company to have access to the Mission Crew Trainer source code/data and other necessary technical information to enable it to meet the RAF’s synthetic training needs and provide the maintenance required throughout the contracting period.
To be successful in maintaining the functionality of the equipment, the supplier must have suitable experience and detailed knowledge of the system including both hardware and software which is only available within Plexsys. It is critical that the Mission Crew Trainer device remains fully operational and contracting with another contractor would pose a high risk to its critical functionality, thereby jeopardising the training of rear crew. For these reasons, Plexsys Interface Products UK Ltd is the only supplier able to meet the requirement
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
3 x 1 year options following initial 3 year period.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure without publication of a contract notice
- The products involved are manufactured purely for the purpose of research, experiment, study or development
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
The E7 Acquisition Project Team, part of the UK Ministry of Defence, intends to award a 3-year contract to Plexsys Interface Products UK Ltd for the maintenance of the current Mission Crew Trainer software and hardware located in RAF Lossiemouth. This contract placement is intended to be awarded with an additional 3 option years.
It is considered that this contract can be placed using the Negotiated Procedure without Prior Publication of a Contract Notice pursuant to Regulation 16(1)(a)(ii) of the UK Defence and Security Public Contracts Regulations 2011 for technical reasons. This is because Plexsys Interface Products UK Ltd are the only company to have access to the Mission Crew Trainer source code/data and other necessary technical information to enable it to meet the RAF’s synthetic training needs and provide the maintenance required throughout the contracting period.
To be successful in maintaining the functionality of the equipment, the supplier must have suitable experience and detailed knowledge of the system including both hardware and software which is only available within Plexsys. It is critical that the Mission Crew Trainer device remains fully operational and contracting with another contractor would pose a high risk to its critical functionality, thereby jeopardising the training of rear crew. For these reasons, Plexsys Interface Products UK Ltd is the only supplier able to meet the requirement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
28 November 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
PLEXSYS Interface Products UK LTD
Lincoln
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £10,966,000
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Ministry of Defence
Bristol
Country
United Kingdom