Section one: Contracting authority
one.1) Name and addresses
DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS (Defra Network eTendering Portal)
Seacole Building, 2 Marsham Street
London
SW1P 4DF
Contact
Tom Dubberley
Telephone
+44 7827903738
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/department-for-environment-food-rural-affairs
Buyer's address
https://defra-family.force.com/s/Welcome
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Procurement of CAS Data Licenses
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Procurement of CAS Data Licenses and Associated Services to enable compliance with Chemical Identifier creation.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £73,229.32
two.2) Description
two.2.2) Additional CPV code(s)
- 48517000 - IT software package
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This is for the procurement of a license from the Chemical Abstracts Service to enable DEFRA to populate an internal database that will be used by UK REACH registrants to properly match a chemical substance to a unique identifier during the submission process within Comply With UK Reach service, and to publish these numbers in the public domain.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
The justification for the use of the negotiated procedure without prior publication is against two items:
a) The thresholds for the Public Contract Regulations 2015 under Regulation 5 set out the minimum thresholds for Works, Services or Supply. For Services, Regulation 5 sets out the following “This Part applies to procurements with a value [inclusive] of VAT estimated to be equal to or greater than the following thresholds…for public supply contracts and public service contracts awarded by central government authorities, and design contests organised by such authorities, [£139,688]…” Therefore, it has been judged that due to the quoted figure from the Supplier, this would fall under the PCR 2015 Threshold for Services and therefore the Procurement Regulations will not apply.
b) The existing Supplier (Chemical Abstracts Service) owns the system for the internal CAS Database and the Chemical Identifiers, and therefore any new supplier would need to subcontract CAS for use of their tool (and subsequent licenses and expertise). Therefore Regulation 32 (2)(b)(ii) applies as competition is absent for technical reasons.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 October 2024
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
CAS - Chemical Abstracts Services
2450 Olentangy River Road, Columbus, Ohio, US
Columbus, Ohio
43202
Telephone
+1 6144473731
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £73,229.32
Total value of the contract/lot: £73,229.32
Section six. Complementary information
six.3) Additional information
The justification for the use of the negotiated procedure without prior publication is against two items:
a) The thresholds for the Public Contract Regulations 2015 under Regulation 5 set out the minimum thresholds for Works, Services or Supply. For Services, Regulation 5 sets out the following “This Part applies to procurements with a value [inclusive] of VAT estimated to be equal to or greater than the following thresholds…for public supply contracts and public service contracts awarded by central government authorities, and design contests organised by such authorities, [£139,688]…” Therefore, it has been judged that due to the quoted figure from the Supplier, this would fall under the PCR 2015 Threshold for Services and therefore the Procurement Regulations will not apply.
b) The existing Supplier (Chemical Abstracts Service) owns the system for the internal CAS Database and the Chemical Identifiers, and therefore any new supplier would need to subcontract CAS for use of their tool (and subsequent licenses and expertise). Therefore Regulation 32 (2)(b)(ii) applies as competition is absent for technical reasons.
six.4) Procedures for review
six.4.1) Review body
DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS (Defra Network eTendering Portal)
Seacole Building, 2 Marsham Street
London
SW1P 4DF
Country
United Kingdom
Internet address
https://www.gov.uk/government/organisations/department-for-environment-food-rural-affairs
six.4.2) Body responsible for mediation procedures
DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS (Defra Network eTendering Portal)
Seacole Building, 2 Marsham Street
London
SW1P 4DF
Country
United Kingdom
Internet address
https://www.gov.uk/government/organisations/department-for-environment-food-rural-affairs
six.4.4) Service from which information about the review procedure may be obtained
DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS (Defra Network eTendering Portal)
Seacole Building, 2 Marsham Street
London
SW1P 4DF
Country
United Kingdom
Internet address
https://www.gov.uk/government/organisations/department-for-environment-food-rural-affairs