Section one: Contracting authority
one.1) Name and addresses
Chichester Free School
Hunston Road
Chichester
PO20 1NP
Contact
Gayle Austin-Hogg
Gaustin-hogg@chichesterfreeschool.org.uk
Telephone
+44 1243792690
Country
United Kingdom
NUTS code
UKJ27 - West Sussex (South West)
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA9341
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Chichester Free School & Warden Park Secondary Academy Catering Tender
Reference number
RM&C/2024/CFS&WPSA/454
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
Chichester Free School and Warden Park Secondary Academy are putting their catering contracts out to tender with a contract start date of 1st August 2025.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Warden Park Secondary Academy
Lot No
2
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ28 - West Sussex (North East)
Main site or place of performance
Warden Park Secondary Academy, Broad Street, Cuckfield, West Sussex, RH17 5DP
two.2.4) Description of the procurement
Pupil Numbers: - by year group
Year 7 311
Year 8 310
Year 9 325
Year 10 299
Year 11 296
Sixth Form N/A
Total 1,541
Pricings/Sales
Meal Deal Price No Meal Deal currently
FSM Entitled: 172 / Uptake: TBC / Value: 2.50 GBP
Pupil Paid Meal Value: 2.50 GBP for a main meal
Staff Duty Meal Entitled: TBC / Uptake: TBC / Value: 3.50 GBP
Staff Cash Meals No of Staff: 236 / Value: Any menu charge plus vat
Sales over 12 months – 2023-24
FSM Sales 41,836 GBP
Pupil Paid Meal Sales Break: 169,000 GBP
Lunch: 313,426 GBP
Staff Duty Meal Sales 12,945 GBP
Staff Cash Sales 14,949 GBP
Hospitality Sales TBC
Service Times
Break: 11:05
Lunch: 1st 12:30 – 13:00 / 2nd 13:30 – 14:00
Current catering service managed in house
Other Information
190 trading days
Circa 16 staff – many long serving
Delivered service to a Primary School – 250 meals daily
Main site has three service points including an external kiosk
Communication with the school will be important
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Chichester Free School
Lot No
1
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ27 - West Sussex (South West)
Main site or place of performance
Chichester Free School, Hunston Road, Chichester, West Sussex, PO20 1NP
two.2.4) Description of the procurement
CFS is an All Through School:
Pupil Numbers: - by year group
Reception 58
Year 1 60
Year 2 60
Year 3 64
Year 4 64
Year 5 64
Year 6 64
Year 7 132
Year 8 151
Year 9 124
Year 10 128
Year 11 119
Sixth Form N/A
Total 1,088
Pricings/Sales
Meal Deal Price 2.65 GBP
UIFSM Entitled: 162 / Uptake: 131 / Value: 2.53 GBP
FSM Entitled: 134 / Uptake: 93 / Value: 2.65 GBP
Pupil Paid Meal Average daily spends of 1.37 GBP per person. This is the cash takings divided by the student numbers. Not all students spend so the average spend number is possibly higher.
Staff Duty Meal N/A
Staff Cash Meals No of Staff: 128 / Value: TBC
Sales over 12 months
UIFSM Sales 58,317 GBP
FSM Sales 37,101 GBP
Pupil Paid Meal Sales 187,592 GBP
Staff Duty Meal Sales N/A
Staff Cash Sales Not broken down
Hospitality Sales 969 GBP
Service Times
Breakfast (Canteen only): 07:45 – 08:15 (although would like open for staff continually to end of lunch)
Break (Canteen only): 10:40 – 11:10
Lunch (Primary – Dining Hall only): 11:45 – 12:45 approx (earlier start in Autumn Term to allow longer period for younger pupils)
Lunch (Secondary – Dining Hall and Canteen service): 13:00 – 13:40
Current Contractor Innovate
Other Information
176 trading days
As far as we are aware no member of the catering team are in a LGPS
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 January 2025
Local time
1:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
28 January 2025
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=233337.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:233337)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
six.4.2) Body responsible for mediation procedures
RM&C Consultants Ltd
Suthernwood View, Woodcote Road
South Stoke, Reading
RG8 0JJ
Sue.allen@rmandcconsultants.co.uk
Telephone
+44 7939599571
Country
United Kingdom