Section one: Contracting authority
one.1) Name and addresses
Bernicia Group
Oakwood Way
Ashington
NE63 0XF
Contact
Kerry Hunter
Telephone
+44 1912383814
Country
United Kingdom
NUTS code
UKC - North East (England)
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/bernicia/aspx/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/bernicia/aspx/
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Asset Management System
Reference number
BG-P/REF:0015
two.1.2) Main CPV code
- 72220000 - Systems and technical consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
Bernicia are looking for three core system modules: Asset Management, Compliance and Planned Investment. Ideally these modules would be integrated, but we are open to separate systems should the existing integration capability of these systems work effectively and allow the easy flow of data to and from systems to allow for the delivery of core processes. The core activities of each module have been outlined below including some overarching system requirements. This list is an initial brief, and we look forward to engaging with market specialists to further develop this brief.
two.1.5) Estimated total value
Value excluding VAT: £800,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 72220000 - Systems and technical consultancy services
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
Main site or place of performance
Ashington
two.2.4) Description of the procurement
Bernicia are looking for three core system modules: Asset Management, Compliance and Planned Investment. Ideally these modules would be integrated, but we are open to separate systems should the existing integration capability of these systems work effectively and allow the easy flow of data to and from systems to allow for the delivery of core processes. The core activities of each module have been outlined below including some overarching system requirements. This list is an initial brief, and we look forward to engaging with market specialists to further develop this brief.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 6
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All interested parties are able to access all tender documentation from our e-procurement portal at https://in-tendhost.co.uk/bernicia/aspx/HomeAlternatively you can contact Bernicia`s Procurement Team at procurement@bernicia.com
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
All conditions for participation is listed within the tender documentation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 January 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 2 May 2025
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Bernicia Group
Ashington
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
All review requests or complaints must be filed with Bernicia before the end of the standstill period, all requests will be reviewed by the Procurement Manager in the first instance and then the project lead. All reviews will be answered within 10 days of receipt.