Scope
Reference
DN770403
Description
The Disabled Children's Team (DCT) works with children and young people who have diagnosed disabilities or health conditions which have a significant impact on their day to day lives from birth through to 18 years old when they transition to Adult Services. The Council would like to commission a new service to support individual CYP that access DCT.
The aim of this provision is to ensure that disabled children and young people have access to social experiences and interactions at home and within the local community. Families are also provided with a break from their caring responsibilities. The purpose of this service is to provide an opportunity for children / young people with a disability or additional need to spend time away from their primary carers, exploring a range of new opportunities that are enjoyable to them.
For example, disabled children and young people experience new relationships, environments and participate in positive activities. The ethos of this service is to match carers with individual CYP and their families with the view that over time, working relationships between the parties strengthen. The care for the child is consistent and outcomes within the CYP care plan can be achieved together.
This service will offer specialist care when required; staff will be sufficiently trained with expertise/experience in working with disabled children and young people with SEND, some of whom may have multiple complex needs. The service has been designed so that the provider can train and support a growing workforce of care workers. Once fully operational, the service will be open to up to 35 families and will take place in the local community or in the family home.
Total value (estimated)
- £1,115,000 excluding VAT
- £1,115,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2033
- 7 years
Description of possible extension:
2 x 24 month extensions available
Main procurement category
Services
CPV classifications
- 85000000 - Health and social work services
Contract locations
- UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Participation
Legal and financial capacity conditions of participation
As detailed within Invitation to Tender Volume 2 (Response Document)
Technical ability conditions of participation
As detailed within Invitation to Tender Volume 2 (Response Document)
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
5 September 2025, 5:00pm
Tender submission deadline
19 September 2025, 1:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
10 November 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | See Published ITT Documents |
Quality | 70.00% |
| Price | See Published ITT Documents |
Price | 30.00% |
Other information
Payment terms
As detailed within the tender documentation for this project
Description of risks to contract performance
The Parties acknowledge that the Council has identified certain foreseeable but uncertain risks ("Known Unknowns") within the Tender and this Agreement, including but not limited to the following:
a. changes in demand;
b. adjustments to public sector funding
c. amendments to laws, regulations or national policu (e.g. NICE, CQC, Care Act)
d. technology failures or integration challenges
e. workforce shortages or recruitment issues
f. health inequality or access barriers
g. emergencies or civil contingencies
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Light touch
Documents
Associated tender documents
https://www.supplyingthesouthwest.org.uk/
DN770403 Day, Evening, Weekend and School Holiday provision for CYP accessing Services in DCT:
Invitation to Tender Volume 1 (Guidance Document)
Invitation to Tender Volume 2 (Response Document)
Appendix 1 - Specification
Appendix 2 - Terms and Conditions of Contract
Appendix 3 - Pricing Schedule
Appendix 4 - Scoring Methodology
Appendix 5 A - Targets & Outcomes form
Appendix 5B - Monitoring Data form
Technical specifications to be met
https://www.supplyingthesouthwest.org.uk/
DN770403 Day, Evening, Weekend and School Holiday provision for CYP accessing Services in DCT:
Invitation to Tender Volume 2 (Response Document)
Appendix 1 -Specification
Contracting authority
Bath and North East Somerset Council
- Public Procurement Organisation Number: PLVH-3287-JWJV
The Guildhall
Bath
BA1 5AW
United Kingdom
Contact name: Ms Rachael Hewett
Telephone: +441225477271
Email: rachael_hewett@bathnes.gov.uk
Website: http://www.bathnes.gov.uk
Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Organisation type: Public authority - sub-central government