Award

Bassaleg School ~ Cleaning Tender

  • Bassaleg School

UK6: Contract award notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-038286

Procurement identifier (OCID): ocds-h6vhtk-0502c4 (view related notices)

Published 8 July 2025, 2:52pm



Scope

Description

The successful supplier will be required to provide cleaning services for Bassaleg School located in Newport, Wales.

The value of the contract is approximately £263,000 per annum.

Following significant investment in the school by both the Welsh Government and Newport City Council, the school offers state of the art facilities, including a new build 'Adeilad Balch' that was opened in September 2023. The investment increased the school capacity to 2,050 pupils and includes extensive dining facilities, learning spaces, classrooms, specialist teaching rooms and sports pitches.

The school vision, rooted in the mantra of' Believing and Belonging' is for all members of our community to both support and challenge each other to be the very best versions of ourselves in all aspects of our lives; that's why we place such emphasis on our core values of being kind, respectful and honest.

The duration of the contract being offered is three years commencing on 1st August 2025 and concluding on 31st July 2028 and will be on a guaranteed performance basis offering a fixed annual subsidy to the school. There will be the option to extend the contract for a further term further term of three years.

This contract will be fixed price in nature with the successful Supplier also guaranteeing the number of input hours to the contract as well as the quality of cleaning provision.

Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the school contract. If the hours worked are less than those budgeted for a credit will be required by the schools. This credit will be calculated by dividing the annual contract cost (fixed cost) by the number of annual input hours to arrive at a contractual cost per hour, this will then be multiplied by the number of hours due to arrive at the fiscal credit.

We are seeking a suitably experienced Supplier who has current experience of working within the Secondary school marketplace, ideally with a strong operational base within South Wales, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed during the contract term.

Please see SQ Document for further information.

To view this notice, please click here:

https://litmustms.co.uk/delta/viewNotice.html?noticeId=964412868


Contract 1

Supplier

Contract value

  • £1,578,000 excluding VAT
  • £1,578,000 including VAT

Below the relevant threshold

Award decision date

20 June 2025

Date assessment summaries were sent to tenderers

20 June 2025

Earliest date the contract will be signed

21 July 2025

Contract dates (estimated)

  • 1 June 2026 to 31 July 2031
  • 5 years, 2 months

Main procurement category

Services

CPV classifications

  • 90919300 - School cleaning services

Information about tenders

  • 7 tenders received
  • 6 tenders assessed in the final stage:
    • 6 submitted by small and medium-sized enterprises (SME)
    • 0 submitted by voluntary, community and social enterprises (VCSE)
  • 1 supplier awarded contracts
  • 5 suppliers unsuccessful (details included for contracts over £5 million)

Submission

Submission type

Tenders


Procedure

Procedure type

Competitive flexible procedure


Supplier

Mrs Buckét Cleaning Services Ltd

  • Companies House: 05827677

Unit 13 Axis Court, Mallard Way, Llansamlet

Swansea

SA7 0AJ

United Kingdom

Region: UKL18 - Swansea

Small or medium-sized enterprise (SME): Yes

Voluntary, community or social enterprise (VCSE): No

Contract 1


Contracting authority

Bassaleg School

  • Public Procurement Organisation Number: PWVQ-8855-NXJP

Forge Rd, Forge Ln, Bassaleg

Newport

NP10 8NF

United Kingdom

Region: UKL21 - Monmouthshire and Newport

Organisation type: Public authority - sub-central government