Scope
Reference
TND-0001136
Description
The university of Chichester has a requirement for a suitably qualified contractor to undertake maintenance and servicing of our Air Handling systems.
The University is located on two sites in West Sussex, one being the Bognor Regis Campus in Upper Road, Bognor Regis and other at the Bishop Otter Campus in College Lane, Chichester, plus Stockbridge E, Stockbridge Road, Chichester and other 'Managed' properties. It should be noted that the University operates a non-smoking policy.
Current Air Handling Systems Service Operations
The contract will operate for 52 weeks a year. Contractors are required to submit a detailed programme and schedule for all periodic servicing of Air Handling Systems before the start of the contract year, to be agreed with the University
Access Arrangements
Air Handling Systems Services normally take place between Monday and Friday after 0900 hours and before 1800 hours in all residential and communal areas
Arrangements for alterations to these times will be made by agreement with the Supervising Officer before commencing operations.
Entry to any building or student room is by appointment only, arranged by the Estate Management Department. The contractor is required to give the University's Estate Management Department 48 hours' notice minimum of its intention to carry out a service visit.
Full asset lists are available for each campus and are provided in Appendix 3 and 4. A full specification of works is available in Appendix 2.
Full details of our requirements are available in the tender documents.
All tender documents, Questions and Answers are open to all bidders. Please send your completed submission to the University by the closing date of 29 July 2025 at 09:00am, to tenders@chi.ac.uk.
Please note, we do not accept submissions via file transfer sites. tenders@chi.ac.uk accepts emails and attachments of up to 35MB and it is acceptable to submit in more than one email.
Total value (estimated)
- £100,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 September 2028
- Possible extension to 30 September 2030
- 5 years
Description of possible extension:
An option is included for a 24 month extension to the 3 year initial contract. This will be at the mutual agreement between parties.
Main procurement category
Services
CPV classifications
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50720000 - Repair and maintenance services of central heating
- 50730000 - Repair and maintenance services of cooler groups
Contract locations
- UKJ27 - West Sussex (South West)
Participation
This procurement is reserved for
UK suppliers
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
11 August 2025, 4:00pm
Tender submission deadline
18 August 2025, 10:00am
Submission address and any special instructions
The tender document and any supporting documents should be submitted to tenders@chi.ac.uk.
Full details are available at https://help.chi.ac.uk/tenders
Tenders may be submitted electronically
Yes
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Costs | Cost | 40% |
| Coherence and clarity to the University's requirement | Quality | 20% |
| Organisational experience and capability | Quality | 15% |
| Health & Safety | Quality | 15% |
| Compliance with the Social Value Model | Quality | 10% |
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
Air Handling Support and Maintenance Tender Document.docx
Main Tender Document including Appendix 1 and 2
Appendix 3 - Asset Summary BOC 2025.pdf
Appendix 3 - Asset Summary Chichester Campus
Appendix 4 - Asset Summary BRC 2025.pdf
Appendix 4 - Asset Summary Bognor Campus
Appendix 5 - Contract.docx
Appendix 5 - Proposed Contract
Appendix 6 - SLAs and Requirements.docx
Appendix 6 - SLAs and Requirements
Technical specifications to be met
https://help.chi.ac.uk/tenders
The tender document and any supporting documents should be submitted to tenders@chi.ac.uk.
Full details are available at https://help.chi.ac.uk/tenders
Contracting authority
THE UNIVERSITY OF CHICHESTER
- Companies House: 04740553
- Public Procurement Organisation Number: PPPG-3697-WRBH
Bishop Otter Campus
Chichester
PO19 6PE
United Kingdom
Email: tenders@chi.ac.uk
Region: UKJ27 - West Sussex (South West)
Organisation type: Public authority - sub-central government