Tender

Servicing and Maintenance of Air Handling Systems

  • THE UNIVERSITY OF CHICHESTER

UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-038199

Procurement identifier (OCID): ocds-h6vhtk-055b07

Published 8 July 2025, 11:58am



Scope

Reference

TND-0001136

Description

The university of Chichester has a requirement for a suitably qualified contractor to undertake maintenance and servicing of our Air Handling systems.

The University is located on two sites in West Sussex, one being the Bognor Regis Campus in Upper Road, Bognor Regis and other at the Bishop Otter Campus in College Lane, Chichester, plus Stockbridge E, Stockbridge Road, Chichester and other 'Managed' properties. It should be noted that the University operates a non-smoking policy.

Current Air Handling Systems Service Operations

The contract will operate for 52 weeks a year. Contractors are required to submit a detailed programme and schedule for all periodic servicing of Air Handling Systems before the start of the contract year, to be agreed with the University

Access Arrangements

Air Handling Systems Services normally take place between Monday and Friday after 0900 hours and before 1800 hours in all residential and communal areas

Arrangements for alterations to these times will be made by agreement with the Supervising Officer before commencing operations.

Entry to any building or student room is by appointment only, arranged by the Estate Management Department. The contractor is required to give the University's Estate Management Department 48 hours' notice minimum of its intention to carry out a service visit.

Full asset lists are available for each campus and are provided in Appendix 3 and 4. A full specification of works is available in Appendix 2.

Full details of our requirements are available in the tender documents.

All tender documents, Questions and Answers are open to all bidders. Please send your completed submission to the University by the closing date of 29 July 2025 at 09:00am, to tenders@chi.ac.uk.

Please note, we do not accept submissions via file transfer sites. tenders@chi.ac.uk accepts emails and attachments of up to 35MB and it is acceptable to submit in more than one email.

Total value (estimated)

  • £100,000 including VAT

Below the relevant threshold

Contract dates (estimated)

  • 1 October 2025 to 30 September 2028
  • Possible extension to 30 September 2030
  • 5 years

Description of possible extension:

An option is included for a 24 month extension to the 3 year initial contract. This will be at the mutual agreement between parties.

Main procurement category

Services

CPV classifications

  • 50710000 - Repair and maintenance services of electrical and mechanical building installations
  • 50720000 - Repair and maintenance services of central heating
  • 50730000 - Repair and maintenance services of cooler groups

Contract locations

  • UKJ27 - West Sussex (South West)

Participation

This procurement is reserved for

UK suppliers

Particular suitability

Small and medium-sized enterprises (SME)


Submission

Enquiry deadline

11 August 2025, 4:00pm

Tender submission deadline

18 August 2025, 10:00am

Submission address and any special instructions

The tender document and any supporting documents should be submitted to tenders@chi.ac.uk.

Full details are available at https://help.chi.ac.uk/tenders

Tenders may be submitted electronically

Yes


Award criteria

This table contains award criteria for this lot
Name Type Weighting
Costs Cost 40%
Coherence and clarity to the University's requirement Quality 20%
Organisational experience and capability Quality 15%
Health & Safety Quality 15%
Compliance with the Social Value Model Quality 10%

Procedure

Procedure type

Below threshold - open competition


Documents

Associated tender documents

Air Handling Support and Maintenance Tender Document.docx

Main Tender Document including Appendix 1 and 2

Appendix 3 - Asset Summary BOC 2025.pdf

Appendix 3 - Asset Summary Chichester Campus

Appendix 4 - Asset Summary BRC 2025.pdf

Appendix 4 - Asset Summary Bognor Campus

Appendix 5 - Contract.docx

Appendix 5 - Proposed Contract

Appendix 6 - SLAs and Requirements.docx

Appendix 6 - SLAs and Requirements

Technical specifications to be met

https://help.chi.ac.uk/tenders

The tender document and any supporting documents should be submitted to tenders@chi.ac.uk.

Full details are available at https://help.chi.ac.uk/tenders


Contracting authority

THE UNIVERSITY OF CHICHESTER

  • Companies House: 04740553
  • Public Procurement Organisation Number: PPPG-3697-WRBH

Bishop Otter Campus

Chichester

PO19 6PE

United Kingdom

Region: UKJ27 - West Sussex (South West)

Organisation type: Public authority - sub-central government