Scope
Reference
CPG-12361-2025
Description
The British Embassy in Kathmandu intends to undertake a Competitive Tender process to identify a competent Insurance Company to provide Health Insurance cover for Medical Treatment expenses (IPD and OPD), Accidental Insurance and Critical insurance for Country Based Staff (CBS) and their immediate family members.
FCDO (represented by the British Embassy) in Nepal intends set up Contract for Group Medical Insurance, Group Accidental Insurance and Group Critical Insurance for Country Based Staff (CBS) of British Embassy (BE) and British Council (BC), Kathmandu with a maximum tenure of Three (3) years.
FCDO in Nepal intends to empanel service provider in the following Three Lots (listed below) under an Open Tender. This competition is for the award of contract to one service provider each lot.
1. Lot 1 - Medical Insurance
2. Lot 2 - Accidental Insurance
3. Lot 3 - Critical Insurance
The contract shall be valid initially for a period of 1 year starting from 1st November 2025, with a provision for an extension of 2 more years, subject to satisfactory performance by the selected service provider and continued business requirement at the FCDO.
Total value (estimated)
- £314,450 excluding VAT
- £314,450 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 November 2025 to 31 October 2026
- Possible extension to 31 October 2028
- 3 years
Description of possible extension:
The contract shall be valid initially for a period of 1 year starting from 1st November 2025, with a provision for an extension of 2 more years, subject to satisfactory performance by the selected service provider and continued business requirement at the FCDO.
Main procurement category
Services
CPV classifications
- 66512220 - Medical insurance services
Contract locations
- NP - Nepal
Lot 1. General Medical Insurance
Description
Group Medical Insurance for Country Based Staff of British Kathmandu (BEK) and British Council, Kathmandu (BC)
Lot value (estimated)
- £245,271 excluding VAT
- £245,271 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Group Accidental Insurance
Description
Group Accidental Insurance for Country Based Staff of British Kathmandu (BEK) and British Council, Kathmandu (BC)
Lot value (estimated)
- £62,890 excluding VAT
- £62,890 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Group Critical Insurance
Description
Group Critical Insurance for Country Based Staff of British Kathmandu (BEK) and British Council, Kathmandu (BC)
Lot value (estimated)
- £6,289 excluding VAT
- £6,289 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. General Medical Insurance
Lot 2. Group Accidental Insurance
Lot 3. Group Critical Insurance
Ability to operate in Nepal
Technical ability conditions of participation
Lot 1. General Medical Insurance
Lot 2. Group Accidental Insurance
Lot 3. Group Critical Insurance
Ability to operate in Nepal
Particular suitability
Lot 1. General Medical Insurance
Lot 2. Group Accidental Insurance
Lot 3. Group Critical Insurance
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
21 July 2025, 5:00pm
Tender submission deadline
7 August 2025, 5:00pm
Submission address and any special instructions
Your tender must be submitted via the FCDO's e-sourcing portal (https://fcdo.bravosolution.co.uk/web/login.html) in accordance with the attached ITT Instructions. Tenders submitted by any other means will not be accepted. Please also note the requirement to register and submit commonly used information on the Central Digital Platform as described in the instructions for completing the invitation to tender. Important information for all Potential Suppliers: In order to participate and gain access to the Invitation ToR Tender documentation in relation to this procurement, potential suppliers should access the FCDO's e-sourcing portal (link provided above). Once logged in, search for Project Reference No. 12361. If a potential supplier is not registered on the portal, click the 'Click here to register!' button, and follow the on-screen instructions to complete registration. Please note the portal operates a Two-Factor Authentication (2FA) login process and unregistered suppliers should read the guidance document available on the portal home page. Registration take approximately 5 minutes and is free or charge.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
2 October 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 June 2028
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical Weightage | Technical Weightage of this lot is alloted 60% to technical and 40% to commercial |
Quality | 60% |
| Commercial Weightage | Technical Weightage of this lot is alloted 60% to technical and 40% to commercial |
Price | 40% |
Other information
Payment terms
The total premium amount payable to the selected Insurance Agency will be paid in advance before starting of the medical policy after signing off the contract.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Foreign, Commonwealth and Development Office
- Public Procurement Organisation Number: PXRR-8771-PHVX
King Charles Street
London
SW1A 2AH
United Kingdom
Contact name: Sachin Khedekar
Email: sachin.khedekar@fcdo.gov.uk
Website: https://www.gov.uk/government/organisations/foreign-commonwealth-development-office
Region: UKI32 - Westminster
Organisation type: Public authority - central government