Section one: Contracting authority
one.1) Name and addresses
South Hampshire College Group
Bishopsfield Road
Fareham
PO141NH
Contact
JOCELYN LENN
Country
United Kingdom
Region code
UKJ35 - South Hampshire
UK Register of Learning Providers (UKPRN number)
10007928
Internet address(es)
Main address
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SHCG Finance System
Reference number
SHCG_FIN_2025
two.1.2) Main CPV code
- 48440000 - Financial analysis and accounting software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
The College require a fit for purpose comprehensive and cloud-based Finance System solution. Tenderers should be able to demonstrate that the system has been successfully used in similar sized organisations, ideally in the Further Education sector, and that there is high quality end user support. It is expected that the supplier will be committed to research and development of the system throughout the contract, to keep pace with technological and financial developments and that upgrades to the system and user-customised screens can take place with minimal disruption. The key objectives are: • To implement a secure, robust, reliable, and comprehensive Finance System solution from a single supplier. • To provide a finance system to interface with the College data management systems (principally ProSolutions student records, but also iTrent HR Payroll), to facilitate the reporting and analysis of fully informed Management Information.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48440000 - Financial analysis and accounting software package
- 48490000 - Procurement software package
- 48812000 - Financial information systems
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Hampshire
two.2.4) Description of the procurement
We require the finance cloud software to be a COTS product which can be adapted aftermarket to the needs of our organisation.
Functionality:
General ledger
Purchase ledger
Sales ledger
Project accounting
Fixed assets
Workflow
Reporting
Web service API interface option preferred
Interface with MS Office
Integration with HR and MIS Systems preferred
Integrated AI invoice scanning and data capture
Bank integrations
Procurement Software
We require software licensing, implementation services, training (core users and train the trainer), ongoing support and services.
two.3) Estimated date of publication of contract notice
1 February 2025
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
Please note this is a Prior Intention Notice, not a Contract Notice.
No tender documents have been attached or are intended to be attached to this notice.