Planning

SHCG Finance System

  • South Hampshire College Group

F01: Prior information notice (prior information only)

Notice identifier: 2024/S 000-038184

Procurement identifier (OCID): ocds-h6vhtk-04c02b

Published 26 November 2024, 2:49pm



Section one: Contracting authority

one.1) Name and addresses

South Hampshire College Group

Bishopsfield Road

Fareham

PO141NH

Contact

JOCELYN LENN

Email

Procurement@shcg.ac.uk

Country

United Kingdom

Region code

UKJ35 - South Hampshire

UK Register of Learning Providers (UKPRN number)

10007928

Internet address(es)

Main address

www.shcg.ac.uk

one.3) Communication

Additional information can be obtained from the above-mentioned address

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Education


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

SHCG Finance System

Reference number

SHCG_FIN_2025

two.1.2) Main CPV code

  • 48440000 - Financial analysis and accounting software package

two.1.3) Type of contract

Supplies

two.1.4) Short description

The College require a fit for purpose comprehensive and cloud-based Finance System solution. Tenderers should be able to demonstrate that the system has been successfully used in similar sized organisations, ideally in the Further Education sector, and that there is high quality end user support. It is expected that the supplier will be committed to research and development of the system throughout the contract, to keep pace with technological and financial developments and that upgrades to the system and user-customised screens can take place with minimal disruption. The key objectives are: • To implement a secure, robust, reliable, and comprehensive Finance System solution from a single supplier. • To provide a finance system to interface with the College data management systems (principally ProSolutions student records, but also iTrent HR Payroll), to facilitate the reporting and analysis of fully informed Management Information.

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 48440000 - Financial analysis and accounting software package
  • 48490000 - Procurement software package
  • 48812000 - Financial information systems

two.2.3) Place of performance

NUTS codes
  • UKJ - South East (England)
Main site or place of performance

Hampshire

two.2.4) Description of the procurement

We require the finance cloud software to be a COTS product which can be adapted aftermarket to the needs of our organisation.

Functionality:

General ledger

Purchase ledger

Sales ledger

Project accounting

Fixed assets

Workflow

Reporting

Web service API interface option preferred

Interface with MS Office

Integration with HR and MIS Systems preferred

Integrated AI invoice scanning and data capture

Bank integrations

Procurement Software

We require software licensing, implementation services, training (core users and train the trainer), ongoing support and services.

two.3) Estimated date of publication of contract notice

1 February 2025


Section four. Procedure

four.1) Description

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes


Section six. Complementary information

six.3) Additional information

Please note this is a Prior Intention Notice, not a Contract Notice.

No tender documents have been attached or are intended to be attached to this notice.