Scope
Reference
P-0549
Description
This framework is for the hire and maintenance of small plant items, both ICE (internal combustion engine) and battery/electric powered handheld items.
These hires are a mixture of short-term hires (daily/weekly) hire periods and long-term hires, annual.
The equipment supplied is used City wide to support our frontline services, Highways, Leisure, Grounds Maintenance and Bereavement, helping them to deliver their services.
This Framework Agreement is split into two lots:
• Lot 1 - Highways Handheld Plant Equipment
• Lot 2 - Ground Maintenance Equipment
Commercial tool
Establishes a framework
Total value (estimated)
- £450,000 excluding VAT
- £540,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 September 2027
- Possible extension to 30 September 2029
- 4 years
Description of possible extension:
2 year extension period available
Main procurement category
Goods
CPV classifications
- 16000000 - Agricultural machinery
- 42600000 - Machine tools
Contract locations
- UKD3 - Greater Manchester
Lot 1. Highways Handheld Plant Equipment
Description
Successful Suppliers awarded to the framework will be required to provide the following Equipment:
• 300mm Cut Off Saw (2 stroke engine)
• 3KVA Generator (110v/230v petrol generator)
• Cable Detector (33 Hertz Cable Locator)
• 300mm Plate Compactor (4 stroke engine)
• 350mm Plate Compactor (4 stroke engine)
• Submersible pump (110v pump C/W lay flat hose)
• 350mm Floor saw (4 stroke engine)
Lot value (estimated)
- £250,000 excluding VAT
- £300,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Ground Maintenance Equipment
Description
Successful Suppliers awarded to the framework will be required to provide the following Equipment:
• Battery powered Strimmer, additional battery & charger
• Battery powered Pole Pruner, additional battery & charger
• Battery powered backpack blower, additional battery & charger
• 21-inch self-propelled Mower (petrol engine)
• Backpack Blower (petrol engine)
• Handheld Blower (petrol engine)
• Strimmer (full harness, petrol engine)
• Double sided Hedge Trimmer (petrol engine)
• Long Reach Hedge Trimmer (petrol engine)
• Long Reach Pole Pruner (petrol engine)
• Pedestrian Rotavator (5hp petrol engine)
Lot value (estimated)
- £200,000 excluding VAT
- £240,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
6
Maximum percentage fee charged to suppliers
0%
Framework operation description
It is intended that Manchester City Council with award this framework to up to 3 Providers per lot. However, the Council reserves the right to award more or less Providers depending on the outcome of this tender exercise.
Rules of the Framework:
This framework will allow Manchester City Council to call off contracts either by further competition or Direct Award without reopening competition.
Further Competition (mini competition):
When the framework agreement does not include all the terms governing the provision of the works, services and supplies concerned, the contracting authority must organise a further competition between the providers which are party to the framework agreement.
It is intended that further competitions will be used when:
• The value of the contract is £50,000 or more
• There is sufficient time to run a competitive procedure that it would not be prejudicial to the council's interests.
• Where further competition is the chosen route, all providers awarded under the framework will be invited to participate, unless it is clear that particular firms cannot meet the specific needs.
The tender/quotation document will describe the requirement and tell bidders the basis on which evaluation of offers will be made (e.g., price, product quality, delivery period etc., together with an indication of the relative importance of these criteria). The Evaluation Criteria Price, Quality, 20% Social Value and 10% Environment will remain unchanged in evaluating further competition. The weightings for Price and Quality criteria may differ to the original tender.
Criteria used for a further competition may differ from the award criteria used to set up the framework if they are related to (i.e. derive from) the original award criteria.
Bidders will be allowed sufficient time to prepare and submit their quotations.
Prices submitted during a further competition exercise must not exceed the relevant rates detailed in the Pricing Schedule submitted at the tender stage.
All documentation issued for further competition must refer to Manchester's Framework P-0549 in the invitation to quote*.
Direct award without re-opening competition:
If the framework agreement sets out all the terms governing the provision of the works, services and/or supplies concerned and all the objective conditions that are required to make a decision for award of the specific contract, then awarding the contract without re-opening competition amongst the parties to the framework agreement may be used. In this instance, the choice of provider must be based on the objective criteria laid out in the procurement documentation.
It is intended that direct awards will be available when:
• The value of the contract is under £50,000
• The time needed to run a further competition exercise would be prejudicial to the Council's interests.
• Where direct award is the chosen route, the highest-ranking organisation from this tender exercise will be asked to confirm their availability to carry out the works. If the highest-ranking organisation is not available, the same process will be carried out with the next highest-ranking organisation. (This will continue until a suitable award is made).
For any direct award, the Pricing Schedule submitted at the tender stage will be used to price the works required.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Suppliers should note that although quantities and descriptions in the tender are those used and required by Manchester City Council this Framework is open to and may be used by other Association of Greater Manchester Authorities (AGMA) and its associate members, and Manchester Partners - this includes the following Councils, Bolton, Stockport, Tameside, Oldham, Trafford, Rochdale, Bury, Salford, Wigan, Blackburn Darwen BC, Blackpool, Cheshire East, Warrington, Greater Manchester Fire and Rescue Authority, Greater Manchester Police Authority, Greater Manchester Waste Disposal Authority, Manchester Central Convention Complex, Commission for New Economy, Greater Manchester Passenger Transport Executive (TfGM),Transport for Greater Manchester, Greater Manchester Combined Authority and the Integrated Transport Authority
Participation
Legal and financial capacity conditions of participation
Lot 1. Highways Handheld Plant Equipment
Lot 2. Ground Maintenance Equipment
See tender documents
Technical ability conditions of participation
Lot 1. Highways Handheld Plant Equipment
Lot 2. Ground Maintenance Equipment
See tender documents
Particular suitability
Lot 1. Highways Handheld Plant Equipment
Lot 2. Ground Maintenance Equipment
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
28 July 2025, 11:00am
Tender submission deadline
4 August 2025, 11:00am
Submission address and any special instructions
The Council is using the e-business portal known as the Chest. Applicants will need to register their details at the following link www.the-chest.org.uk . Once registered, applicants will be emailed a log-in and password which will allow them to gain access to the documentation relating to this opportunity. Applicants will need to electronically submit their completed tender documents, including procurement specific questionnaire, via the on-line portal by 11am on 04th August 2025 as referred to in the tender documentation. Any clarification queries must also be submitted via the Chest website by the date referred to in the tender documentation.
Please see the tender advert here https://procontract.due-north.com/Procurer/Advert/View?advertId=0cbed1d3-c75b-f011-813a-005056b64545&fromAdvertEvent=True
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 8 July 2029
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Suppliers are required to provide a response to all the questions within the tender questionnaire Suppliers are required to provide a response to each lot they are tendering for. Suppliers that fail to... |
Quality | 40% |
| Price | For each lot the Supplier is tendering for, Suppliers total price will be compared to the tender with the lowest price to calculate the total price score as follows (excluding any tenders that are... |
Price | 30% |
| Social Value | Suppliers must self-certify that they and their subcontractors pay the Real Living Wage and do not operate Zero Hour contracts. Suppliers that fail to do this will be excluded and their tenders will... |
Quality | 20% |
| Environment | Suppliers are required to provide a response to all the questions within the tender questionnaire |
Quality | 10% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
http://www.the-chest.org.uk
The Council is using the e-business portal known as the Chest. Applicants will need to register their details at the following link www.the-chest.org.uk . Once registered, applicants will be emailed a log-in and password which will allow them to gain access to the documentation relating to this opportunity. Applicants will need to electronically submit their completed tender documents, including procurement specific questionnaire, via the on-line portal by 11am on 04th August 2025 as referred to in the tender documentation. Any clarification queries must also be submitted via the Chest website by the date referred to in the tender documentation.
https://procontract.due-north.com/Procurer/Advert/View?advertId=0cbed1d3-c75b-f011-813a-005056b64545&fromAdvertEvent=True
Technical specifications to be met
https://procontract.due-north.com/Procurer/Advert/View?advertId=0cbed1d3-c75b-f011-813a-005056b64545&fromAdvertEvent=True
Link to chest advert
Contracting authority
Manchester City Council
- Public Procurement Organisation Number: PLNV-8798-LDMP
Town Hall Extension
Manchester
M60 2LA
United Kingdom
Region: UKD33 - Manchester
Organisation type: Public authority - sub-central government