Section one: Contracting authority
one.1) Name and addresses
Lancashire County Council
Fishergate
Preston
PR18XJ
Contact
LCC Corporate
contractscorporate@lancashire.gov.uk
Telephone
+44 1772539403
Country
United Kingdom
NUTS code
UKD45 - Mid Lancashire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Provision of Hot Drinks Machines
Reference number
CR/CORP/LCC/23/206
two.1.2) Main CPV code
- 42968100 - Drinks dispensers
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Authority invited tenders on the terms set out in the ITT to secure a single supplier contract for the supply and direct delivery of hot drinks machines and consumables such as: Coffee beans, powdered milk, hot chocolate powder etc.
The machines are for a small number of sites across the Lancashire County.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £710,000
two.2) Description
two.2.2) Additional CPV code(s)
- 15860000 - Coffee, tea and related products
two.2.3) Place of performance
NUTS codes
- UKD4 - Lancashire
two.2.4) Description of the procurement
The Authority (Lancashire County Council) invited tenders on the terms set out in the ITT to secure a single supplier of hot drinks machines to a small number of sites around Lancashire.
The duration of the contract will be for an initial period of 1 year, with the council having the option to extend for any given period up to maximum of a further 4 years, provided the duration of the contract does not exceed 5 years.
The framework is estimated to be between £118,000 to £142,000 per annum for Lancashire County Council Spend (£590,000 to £710,000 over 5 years).
Tenderers should note, the value of this contract may fluctuate and the annual/total value is not guaranteed.
two.2.5) Award criteria
Quality criterion - Name: Corporate Social Responsibility and Social Value / Weighting: 10
Quality criterion - Name: Machine Maintenance and Staff Training / Weighting: 10
Quality criterion - Name: Customer Complaints and Queries / Weighting: 5
Quality criterion - Name: Organisational Structure / Weighting: 5
Quality criterion - Name: Product Testing / Weighting: 20
Price - Weighting: 50
two.2.11) Information about options
Options: Yes
Description of options
The initial contract term is 1 year, the Council may in its absolute discretion, exercise the option to extend the term by any number of defined periods, so long as the maximum duration of the framework agreement does not exceed 5 years.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-027446
Section five. Award of contract
Contract No
CR/CORP/LCC/23/206
Title
The Provision of Hot Drinks Machines
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 December 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Rijo 42 Ingredients Ltd
Manchester
M1 6HT
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
Companies House
07178510
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £710,000
Total value of the contract/lot: £710,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
The High Court
London
WC2A 2LL
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Lancashire County Council
County Hall
Preston
PR1 8XJ
Country
United Kingdom