Contract

C334 (2023) Supply of Reclaimed & New Electrical Insulating Oil and Associated Services

  • Northern Ireland Electricity Networks Ltd

F06: Contract award notice – utilities

Notice identifier: 2023/S 000-037945

Procurement identifier (OCID): ocds-h6vhtk-037e25

Published 27 December 2023, 3:02pm



Section one: Contracting entity

one.1) Name and addresses

Northern Ireland Electricity Networks Ltd

120 Malone Road,

Belfast

BT9 5HT

Email

noreen.magowan@nienetworks.co.uk

Country

United Kingdom

Region code

UKN - Northern Ireland

Internet address(es)

Main address

https://e-sourcingni.bravosolutions.co.uk

Buyer's address

https://e-sourcingni.bravosolutions.co.uk

one.2) Information about joint procurement

The contract is awarded by a central purchasing body

one.6) Main activity

Electricity


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

C334 (2023) Supply of Reclaimed & New Electrical Insulating Oil and Associated Services

Reference number

C334 (2023)

two.1.2) Main CPV code

  • 71356000 - Technical services

two.1.3) Type of contract

Services

two.1.4) Short description

The Contracting Entity intends to establish a Framework Arrangement under which it shall appoint Economic Operators to enter into separate Framework Agreements for the Supply of Reclaimed & New Electrical Insulating Oil and Associated services across a number of separate lots. Each Framework Agreement will be for a period of three (3) years with an option, exercisable entirely at the discretion of the Contracting Entity and subject to the terms of the Framework Agreement, to extend by a further optional period of up to two (2) years, with a total potential duration of five (5) years.

two.1.6) Information about lots

This contract is divided into lots: Yes

two.1.7) Total value of the procurement (excluding VAT)

Value excluding VAT: £4,147,000

two.2) Description

two.2.1) Title

Lot 1 - Management and Recovery of Insulating Oil includes supply of switch gear and transformer oil

Lot No

1

two.2.2) Additional CPV code(s)

  • 09200000 - Petroleum, coal and oil products
  • 09211640 - Electrical insulating oils
  • 24950000 - Specialised chemical products
  • 24951100 - Lubricants
  • 31214000 - Switchgear

two.2.3) Place of performance

NUTS codes
  • UKN - Northern Ireland
Main site or place of performance

Northern Ireland

two.2.4) Description of the procurement

The supply and delivery of reclaimed and unused mineral insulating oil and removal from site of PCB-contaminated oil

two.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 30%

Price - Weighting: 70%

two.2.11) Information about options

Options: Yes

Description of options

The Contracting Entity intends to establish a Framework Arrangement under which it shall appoint Economic Operators to enter into separate Framework Agreements for the Supply of Reclaimed & New Electrical Insulating Oil and Associated services across a number of separate lots. Each Framework Agreement will be for a period of three (3) years with an option, exercisable entirely at the discretion of the Contracting Entity and subject to the terms of the Framework Agreement, to extend by a further optional period of up to two (2) years, with a total potential duration of five (5) years.

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Lot 2 - Supply of Cable Oil to BS60867

Lot No

2

two.2.2) Additional CPV code(s)

  • 09200000 - Petroleum, coal and oil products
  • 09211640 - Electrical insulating oils
  • 24950000 - Specialised chemical products
  • 24951100 - Lubricants

two.2.3) Place of performance

NUTS codes
  • UKN - Northern Ireland
Main site or place of performance

Northern Ireland

two.2.4) Description of the procurement

The supply and delivery, to sites within the Northern Ireland Electricity Networks area of supply, of Synthetic Hydrocarbon Insulating Oil for use in Oil-Filled Pressure-Assisted Cables operating up to 275kV.

two.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 30%

Price - Weighting: 70%

two.2.11) Information about options

Options: Yes

Description of options

The Contracting Entity intends to establish a Framework Arrangement under which it shall appoint Economic Operators to enter into separate Framework Agreements for the Supply of Reclaimed & New Electrical Insulating Oil and Associated services across a number of separate lots. Each Framework Agreement will be for a period of three (3) years with an option, exercisable entirely at the discretion of the Contracting Entity and subject to the terms of the Framework Agreement, to extend by a further optional period of up to two (2)

years, with a total potential duration of five (5) years

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Lot 3 – Supply of Transformer Synthetic Ester Fluid

Lot No

3

two.2.2) Additional CPV code(s)

  • 09200000 - Petroleum, coal and oil products
  • 09211640 - Electrical insulating oils

two.2.3) Place of performance

NUTS codes
  • UKN - Northern Ireland
Main site or place of performance

Northern Ireland

two.2.4) Description of the procurement

NIE Networks requires synthetic ester insulating fluid to facilitate retro-filling of existing free breathing transformers on the 11 & 6.6 kV network. The transformers range in size from 200 kVA to 1000 kVA with a fluid requirement by weight of 400 to 800kgs. The transformers will be drained of the existing mineral insulating oil and refilled on site with synthetic ester insulating fluid, as required.

NIE Networks will request delivery to NIE Networks Stores (Ballymena, Craigavon and

Silverwood Workshop) of various quantities of Synthetic Ester Fluid in drums (205 L) or bulk delivery to site depending on the extent of works being carried out onsite

two.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 30%

Price - Weighting: 70%

two.2.11) Information about options

Options: Yes

Description of options

The Contracting Entity intends to establish a Framework Arrangement under which it shall appoint Economic Operators to enter into separate Framework Agreements for the Supply of Reclaimed & New Electrical Insulating Oil and Associated services across a number of separate lots. Each Framework Agreement will be for a period of three (3) years with an option, exercisable entirely at the discretion of the Contracting Entity and subject to the terms of the Framework Agreement, to extend by a further optional period of up to two (2)years, with a total potential duration of five (5) years.

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Lot 4 – Oil Processing Services (BS148) and Site Processing

Lot No

4

two.2.2) Additional CPV code(s)

  • 71356000 - Technical services
  • 90523000 - Toxic waste disposal services except radioactive waste and contaminated soil
  • 90700000 - Environmental services

two.2.3) Place of performance

NUTS codes
  • UKN - Northern Ireland
Main site or place of performance

Northern Ireland

two.2.4) Description of the procurement

On site filtering of new or existing oil within a transformer. The supplier shall test the oil before and after site processing to ensure that the gas and moisture in the oil has been reduced to a suitable level.

Onsite regeneration of existing oil with elevated levels of acidity. The supplier shall test the oil before and after site regeneration to ensure that the gas, moisture and acidity in the oil has been reduced to a suitable level

two.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 30%

Price - Weighting: 70%

two.2.11) Information about options

Options: Yes

Description of options

The Contracting Entity intends to establish a Framework Arrangement under which it shall appoint Economic Operators to enter into separate Framework Agreements for the Supply of Reclaimed & New Electrical Insulating Oil and Associated services across a number of separate lots. Each Framework Agreement will be for a period of three (3) years with an option, exercisable entirely at the discretion of the Contracting Entity and subject to the terms of the Framework Agreement, to extend by a further optional period of up to two (2) years, with a total potential duration of five (5) years.

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Lot 5 - Supply of Tankers and Recovery of Drums

Lot No

5

two.2.2) Additional CPV code(s)

  • 34133100 - Tankers
  • 60000000 - Transport services (excl. Waste transport)
  • 60182000 - Hire of industrial vehicles with driver

two.2.3) Place of performance

NUTS codes
  • UKN - Northern Ireland
Main site or place of performance

Northern Ireland

two.2.4) Description of the procurement

Supply of oil tankers for the purposes of site storage during removal of oil from transformers for the purposes of inspection or repair or associated with Lot 2 above. This will require the supplier to transport the necessary equipment to site including all transport costs (inc.accommodation, subsistence and ferry’s).

two.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 30%

Price - Weighting: 70%

two.2.11) Information about options

Options: Yes

Description of options

The Contracting Entity intends to establish a Framework Arrangement under which it shall appoint Economic Operators to enter into separate Framework Agreements for the Supply of Reclaimed & New Electrical Insulating Oil and Associated services across a number of separate lots. Each Framework Agreement will be for a period of three (3) years with an option, exercisable entirely at the discretion of the Contracting Entity and subject to the terms of the Framework Agreement, to extend by a further optional period of up to two (2) years, with a total potential duration of five (5) years

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Lot 6 – Site Operation Services

Lot No

6

two.2.2) Additional CPV code(s)

  • 71000000 - Architectural, construction, engineering and inspection services
  • 71314100 - Electrical services
  • 71356000 - Technical services
  • 71600000 - Technical testing, analysis and consultancy services

two.2.3) Place of performance

NUTS codes
  • UKN - Northern Ireland
Main site or place of performance

Northern Ireland

two.2.4) Description of the procurement

Provision of experienced/trained personnel to facilitate on site operation of the NIE

Networks Filterall oil processing plant inclusive of all travel costs (inclusive of

accommodation, subsistence and ferry’s).

two.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 30%

Price - Weighting: 70%

two.2.11) Information about options

Options: Yes

Description of options

The Contracting Entity intends to establish a Framework Arrangement under which it shall appoint Economic Operators to enter into separate Framework Agreements for the Supply of Reclaimed & New Electrical Insulating Oil and Associated services across a number of separate lots. Each Framework Agreement will be for a period of three (3) years with an option, exercisable entirely at the discretion of the Contracting Entity and subject to the terms of the Framework Agreement, to extend by a further optional period of up to two (2) years, with a total potential duration of five (5) years.

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Lot 7 – Provision of Transformer & Cable Oil Analysis

Lot No

7

two.2.2) Additional CPV code(s)

  • 71000000 - Architectural, construction, engineering and inspection services
  • 71600000 - Technical testing, analysis and consultancy services
  • 71620000 - Analysis services

two.2.3) Place of performance

NUTS codes
  • UKN - Northern Ireland
Main site or place of performance

Northern Ireland

two.2.4) Description of the procurement

The testing and analysis of oil samples taken from transformers and cables on NIE Networks Transmission and Distribution Network. It will involve the collection and delivery of samples, carrying out the various tests as specified and analysing this data and reporting the results back to NIE Networks.

Provision of required sample bottles, carrying cases and as requested, buchholz gas sample vessels. The testing and analysis of Synthetic Ester Fluid from transformers and silicon fluids from cable terminations as required.

two.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 30%

Price - Weighting: 70%

two.2.11) Information about options

Options: Yes

Description of options

The Contracting Entity intends to establish a Framework Arrangement under which it shall appoint Economic Operators to enter into separate Framework Agreements for the Supply of Reclaimed & New Electrical Insulating Oil and Associated services across a number of separate lots. Each Framework Agreement will be for a period of three (3) years with an option, exercisable entirely at the discretion of the Contracting Entity and subject to the terms of the Framework Agreement, to extend by a further optional period of up to two (2) years, with a total potential duration of five (5) years

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Negotiated procedure with prior call for competition

four.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.1) Previous publication concerning this procedure

Notice number: 2022/S 000-030844

four.2.9) Information about termination of call for competition in the form of a periodic indicative notice

The contracting entity will not award any further contracts based on the above periodic indicative notice


Section five. Award of contract

Contract No

C334 (2023) Supply of Reclaimed & New Electrical Insulating Oil and Associated Services

Lot No

1

Title

Lot 1 - Management and Recovery of Insulating Oil includes supply of switch gear and transformer oil

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

1 December 2023

five.2.2) Information about tenders

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

Haltermann Carless (UK) Ltd

Cedar Court, Guildford Road

Leatherhead

KT22 9RX

Country

United Kingdom

NUTS code
  • UK - United Kingdom
The contractor is an SME

No

five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £2,411,000


Section five. Award of contract

Contract No

C334 (2023) Supply of Reclaimed & New Electrical Insulating Oil and Associated Services

Lot No

2

Title

Lot 2 - Supply of Cable Oil to BS60867

A contract/lot is awarded: No

five.1) Information on non-award

The contract/lot is not awarded

No tenders or requests to participate were received or all were rejected


Section five. Award of contract

Contract No

C334 (2023) Supply of Reclaimed & New Electrical Insulating Oil and Associated Services

Lot No

3

Title

Lot 3 – Supply of Transformer Synthetic Ester Fluid

A contract/lot is awarded: No

five.1) Information on non-award

The contract/lot is not awarded

No tenders or requests to participate were received or all were rejected


Section five. Award of contract

Contract No

C334 (2023) Supply of Reclaimed & New Electrical Insulating Oil and Associated Services

Lot No

4

Title

Lot 4 – Oil Processing Services (BS148) and Site Processing

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

1 December 2023

five.2.2) Information about tenders

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

Haltermann Carless (UK) Ltd

Cedar Court ,Guildford Road

Leatherhead

KT22 9RX

Country

United Kingdom

NUTS code
  • UK - United Kingdom
The contractor is an SME

No

five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £971,000


Section five. Award of contract

Contract No

C334 (2023) Supply of Reclaimed & New Electrical Insulating Oil and Associated Services

Lot No

5

Title

Lot 5 - Supply of Tankers and Recovery of Drums

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

1 December 2023

five.2.2) Information about tenders

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

Haltermann Carless (UK) Ltd

Cedar court, Guildford Road

Leatherhead

KT22 9RX

Country

United Kingdom

NUTS code
  • UK - United Kingdom
The contractor is an SME

No

five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £341,000


Section five. Award of contract

Contract No

C334 (2023) Supply of Reclaimed & New Electrical Insulating Oil and Associated Services

Lot No

6

Title

Lot 6 – Site Operation Services

A contract/lot is awarded: No

five.1) Information on non-award

The contract/lot is not awarded

No tenders or requests to participate were received or all were rejected


Section five. Award of contract

Contract No

C334 (2023) Supply of Reclaimed & New Electrical Insulating Oil and Associated Services

Lot No

7

Title

Lot 7 – Provision of Transformer & Cable Oil Analysis

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

1 December 2023

five.2.2) Information about tenders

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

T.E. Laboratories Ltd

Loughmartin Business Park

Tullow, Co Carlow

R93 N529

Country

Ireland

NUTS code
  • IE - Ireland
The contractor is an SME

No

five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £424,000


Section six. Complementary information

six.4) Procedures for review

six.4.1) Review body

Northern Ireland Electricity Networks Ltd

120 Malone Road

Belfast

BT9 5HT

Country

United Kingdom

Internet address

https://e-sourcingni.bravosolutions.co.uk

six.4.2) Body responsible for mediation procedures

High Court of Justice in Northern Ireland

Royal Courts of Justice, Chichester Street

Belfast

BT1 3JY

Country

United Kingdom