Section one: Contracting authority
one.1) Name and addresses
Transport for Wales
3 Llys Cadwyn, Taff Street
Pontypridd
CF37 4TH
Telephone
+44 2921673434
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA50685
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://etenderwales.bravosolution.co.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Transportation
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Search Engine Optimisation (SEO) Services
Reference number
C000845.00
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
2.1 This contract will help us develop and build our SEO strategy and deliver key SEO activities over a long-term relationship to cement our position as the go to organisation for travel in Wales and the borders.
2.2 Our key objectives are to Increase revenue, Enhance customer experience and Drive modal shift.
As our SEO partner this may take the form of:
- Building a solid Technical SEO platform. To ensure that the tfw.wales website is functioning as fast and as smooth as possible to be able to support demand of traffic levels and use of different devices.
- Assessing on site SEO. To ensure we are found by users, important content is visible and the information is available and clear.
- Identifying off site SEO opportunities and helping us leverage them.
2.3 As an organization we have a portfolio of 30+ websites/apps that are under our control. We’re currently in the middle of our ‘1 domain’ project which involves us closing down our subsites and absorbing them into our main website (tfw.wales) to create a ‘one stop shop’ website and app for users in Wales and the borders. Throughout this strategy we’ll need support to boost our main site’s SEO performance as well as optimizing the integration process as subsites are absorbed.
2.4 We’re responsible for ensuring all of our digital estate is available completely in Welsh, accessible, on brand and user friendly. The appointed SEO agency would be expected to take these criteria into account for any strategy, tactics or actions recommended or undertaken.
2.5 Main sites:
- Tfw.wales | trc.cymru – This is our main website that we wish to maintain and build authority for.
- tickets.trc.cymru/ | tocynnau.trc.cymru/
Our booking engine site that will also need to be maintained, however we wish to funnel users in via tfw.wales.
2.6 Subsites: Here is a selection of our smaller sites that will be absorbed, there may be others as our strategy progresses.
- https://www.journeycheck.com/tfwrail/
- https://www.traveline.cymru/
- https://www.pullmanrail.co.uk/
2.7 We’re looking to appoint a partner to help us build our SEO strategy and deliver the requirements of this contract with the following key areas of focus:
1. Strategic SEO direction and specialist expertise
2. Technical SEO activities
3. Onsite SEO activities
4. Offsite SEO activities
5. General activities
two.1.5) Estimated total value
Value excluding VAT: £360,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 72000000 - IT services: consulting, software development, Internet and support
- 72222000 - Information systems or technology strategic review and planning services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
2.7 We’re looking to appoint a partner to help us build our SEO strategy and deliver the requirements of this contract with the following key areas of focus:
1. Strategic SEO direction and specialist expertise
2. Technical SEO activities
3. Onsite SEO activities
4. Offsite SEO activities
5. General activities
1. Strategic SEO direction and specialist expertise
Collaborating with us to define the long-term vision of TfW’s online SEO presence.
Collaborating with us to develop the long-term direction of our SEO strategy to help us achieve that vision.
Develop a robust set of Key Performance Indicators for SEO performance and report on this performance regularly.
Developing impactful SEO activity that helps to achieve our 3 key objectives outlined above and build our distinctive brand to help us own our digital space.
Define our current keyword position and future positioning for different topics that we wish to be an authority on. Including but not limited to rail, bus, walking/wheeling and cycling in Wales.
Providing expert advice and guidance on strategic SEO development. Including industry developments i.e. algorithm changes and how we should adapt our strategy/tactics.
Collaborating with stakeholders and our network of experts / specialists across other brand and marketing activities to ensure campaign work is maximized for SEO impact. For example collaborating with our campaigns agency Golley Slater to ensure marketing campaigns are optimized for SEO.
Drawing on best-in-class knowledge and expertise by working with specialist advisers, agencies, consultants, and suppliers when needed. For example coordinating with third party UI/UX experts to help us undertake audits of areas on our website.
2. Technical SEO activities | Including but limited to
Audit and technical assessment of our websites and provide steps to improve performance. For example, image resizing. Providing a list of images on the website that would benefit from being optimized and providing instructions for a developer or content publisher to achieve this.
Collaborate with our development teams, both in house and third party, to fix technical SEO issues.
Manage search consoles, submitting optimised site maps and other associated activities.
3. Onsite SEO activities | Including but limited to
Audit on-site content from an SEO point of view and make recommendations to improve performance and measure impact.
Make User Experience (UX) / User Interface (UI) recommendations that will improve performance and measuring impact.
Assessing a user journey or webpage for Conversion Rate Optimisation (CRO) making recommendations for improving performance and measuring the impact.
Making recommendations/implementing internal linking that increases performance and measuring the impact.
Making recommendations/implementing changes to metadata that increases performance and measuring the impact.
Making recommendations/implementing on-brand tone of voice changes to written content to increase performance and measure the impact.
4. Offsite SEO | Including but limited to
Ability to effectively audit our offsite SEO performance and make recommendations to improve.
Demonstrable experience of building backlinks with relevant and high-ranking domains.
Demonstrable experience of digital PR with relevant and high-ranking domains increasing an aspect of authority for a given subject.
5. General activity | Included but limited to
- Agreement of a preferred way of working. We often work in agile sprints for website releases.
- Agreement to a standard set of Management Information and reporting. We have Google Analytics 4 and a comprehensive dashboard set up that can provide information on the relevant KPI’s. We would ask that any supplier also uses this source of information.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend for up to two periods of 12 months each.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Procurement documentation available via the eTender Wales platform with project code project_55250
- Search Engine Optimisation (SEO) Services and ITT reference itt_107880
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As per the tender documentation.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As per the tender documentation.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 January 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
29 January 2024
Local time
12:00pm
Place
Remotely
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: The earliest of date procurement will be in three years following contract award.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=137595
(WA Ref:137595)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom