Section one: Contracting authority/entity
one.1) Name and addresses
Bracknell Forest Borough Council
Time Square, Market Street
Bracknell
RG12 1JD
Contact
Mr Gareth Edwards
Gareth.Edwards@Bracknell-Forest.Gov.uk
Telephone
+44 1344352702
Country
United Kingdom
Region code
UKJ - South East (England)
Internet address(es)
Main address
http://www.bracknell-forest.gov.uk
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Place, Planning, and Regeneration Systems Replacement
Reference number
DN704188
two.1.2) Main CPV code
- 30196000 - Planning systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
BFC have been using Uniform / IDOX since the year 2000. As the years have progressed, new modules / features have been bolted in as they have been acquired by Uniform / IDOX to build an evolving cluster of systems of different origins. On legacy infrastructure, these systems were serviceable, however in a cloud-based environment these systems are no longer fit for purpose. Teams in Place, Planning and Regeneration have data housed in multiple locations (Uniform App, IDOX DMS, SharePoint, personal OneDrives, and an Azure File Server) which poses both high chances of data duplication and incomplete records. Users are unable to trust that data will synchronise from SharePoint to other related systems consistently and tend to save records in different places to mitigate loss. Any new system will need to possess natively integrated modules built on cloud architecture that all write to one DMS to combat this issue. BFC is looking to address these risks and build faith within a new system where one version of the truth exists and can be accessed by all appropriate officers whilst also providing an improved user experience.
Section six. Complementary information
six.6) Original notice reference
Notice number: 2023/S 000-037489
Section seven. Changes
seven.1) Information to be changed or added
seven.1.2) Text to be corrected in the original notice
Section number
Closing Date
Place of text to be modified
Closing Date
Instead of
Date
2 February 2024
Local time
12:00pm
seven.2) Other additional information
Submission date extended