Section one: Contracting authority
one.1) Name and addresses
De Montfort University
The Gateway, Leicester, LE1 9BH.
Leicester
LE1 9BH
Contact
Paul Whitehall, Category Manager ICT.
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/demontfort/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/demontfort/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Agent Portal Solution
Reference number
2153/24
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
De Montfort University (DMU) recruits thousands of students from across the world to study at its main campus in Leicester as well as campuses overseas. Currently, a high percentage of these students are recruited in collaboration with international agents who support students through the process and receive a commission should the student go on to enrol at DMU. DMU does not, as yet, have an efficient system to receive and process applications submitted via agents and is currently heavily reliant on manual excel and document uploads to SAP which, when applications are in their thousands, is a time-consuming and inefficient model. DMU therefore now require an ‘off-the-shelf’ Agent Portal Solution, already in operation at UK HE and/or overseas institutions and must come with the potential for integration with SAP, to facilitate this future area of development for the University.
two.1.5) Estimated total value
Value excluding VAT: £300,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
De Montfort University, The Gateway, Leicester, LE1 9BH.
two.2.4) Description of the procurement
Provision of Agent Portal Solution for De Montfort University as per the Statement of Requirements and other provisions set out in our Invitation to Tender reference 2153/24.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2030
This contract is subject to renewal
Yes
Description of renewals
The Contract will provide for further potential Renewal Terms of 1+1+1+1+1 years from expiry of the Initial Term on 31st March 2030.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Potential Renewal Terms of 1+1+1+1+1 years after expiry of the Initial Term of 5 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The stated Contract Value above is in respect of the Initial Term of 5 years only including VAT and all contract management related activities associated with any Contract awarded. The Contract will also provide for the option of further Renewal Terms as indicated above for exercising at the sole discretion of De Montfort University.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 January 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 3 May 2025
four.2.7) Conditions for opening of tenders
Date
3 January 2025
Local time
12:00pm
Place
Tenders must be received via the InTend e-tendering portal at https://in-tendhost.co.uk/demontfort/aspx/Home by the required closing date for the return of Tender responses.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
De Montfort University
The Gateway, Leicester, LE1 9BH.
Leicester
LE1 9BH
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Refer to De Montfort University.
six.4.4) Service from which information about the review procedure may be obtained
De Montfort University
The Gateway, Leicester, LE1 9BH.
Leicester
LE1 9BH
Country
United Kingdom