Section one: Contracting authority/entity
one.1) Name and addresses
Swindon Borough Council
Swindon Borough Council, Civic Offices, Euclid Street
Swindon
SN1 2JH
Contact
Ms Rachel Oliver
Telephone
+44 7713441665
Country
United Kingdom
NUTS code
UKK14 - Swindon
Internet address(es)
Main address
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Supply, Installation, Maintenance and The Right to Display Advertising on Bus Shelters in Swindon Borough
Reference number
DN694424
two.1.2) Main CPV code
- 44212321 - Bus shelters
two.1.3) Type of contract
Supplies
two.1.4) Short description
The procurement of the Supply, Maintenance and Advertising of the Bus Shelter Contract has now had to be abandoned. This is due to the receipt of a large number of clarifications, where it is felt that the specification requires further work that collectively may amount to a material change to the requirements. In addition, following clarifications received, a new set of concession contract terms and conditions will be prepared and a further review and update of the specification will need to be completed. Therefore as a result, there now may be a need for further soft market testing concerning the age of bus shelters and any other key issues of concern raised in the clarifications.
Once this further review is completed, a new tender will be issued to market.
Communication regarding the abandonment was provided directly to bidders/prospective bidders on 21/12/23 via the Pro-Contract messaging facility for tender ref: DN694424.
Section six. Complementary information
six.6) Original notice reference
Notice number: 2023/S 000-030174
Section seven. Changes
seven.1.2) Text to be corrected in the original notice
Section number
II.1.4
Instead of
Text
Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of the Supply, Installation, Maintenance and The Right to Display Advertising on Bus Shelters in Swindon Borough.
Read
Text
The procurement of the Supply, Maintenance and Advertising of the Bus Shelter Contract has now had to be abandoned. This is due to the receipt of a large number of clarifications, where it is felt that the specification requires further work that collectively may amount to a material change to the requirements. In addition, following clarifications received, a new set of concession contract terms and conditions will be prepared and a further review and update of the specification will need to be completed. Therefore as a result, there now may be a need for further soft market testing concerning the age of bus shelters and any other key issues of concern raised in the clarifications.
Once this further review is completed, a new tender will be issued to market.
Communication regarding the abandonment was provided directly to bidders/prospective bidders on 21/12/23 via the Pro-Contract messaging facility for tender ref: DN694424.
Section number
II.2.4
Instead of
Text
This will be a concession contract under which the successful supplier will generate income to fund these service requirements from selling advertising space on the bus shelters. The Council will require a share of advertising income from the supplier for this contract. The supplier will be expected to provide new bus shelters at new locations and replace bus shelters on a regular renewal programme. The majority of bus shelters within Swindon Borough are owned by an existing supplier, who are anticipated to remove their bus shelters over a period of 6 months following the end of their contract.
The successful supplier will have to replace these bus shelters if they are removed by the existing supplier at the same time of their removal. Swindon Borough Council own a number of bus shelters which it will continue to own and these will be part of the contract. In addition, the Council will be purchasing new bus shelters for its new Bus Boulevard and these shelters will become part of this contract once installed, although they will remain owned by the Council. Bus shelters owned by parish councils or developers or other parties are not part of this contract.
The supplier will clean and maintain the bus shelters as part of a regular maintenance programme.
The initial contract term will be for 120 months with an option to extend for a further 60 months for a potential total contract term of 180 months as stated in the Invitation To Tender (ITT) documents. The estimated ten-year value of contract is £6m to the supplier. The extension period would be 5 years with a potential advertising income of £3m.
Full details relating to the Services are provided in the tender documents.
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com
Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 6th November 2023, 1200 hrs UK Local time. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal.
Tender Responses are required to be submitted no later than Monday 13th November, 1400 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/
Please note that this project has been advertised on Find a Tender Service (FTS) and Contracts Finder, however, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN694424
No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.
Read
Text
The procurement of the Supply, Maintenance and Advertising of the Bus Shelter Contract has now had to be abandoned. This is due to the receipt of a large number of clarifications, where it is felt that the specification requires further work that collectively may amount to a material change to the requirements. In addition, following clarifications received, a new set of concession contract terms and conditions will be prepared and a further review and update of the specification will need to be completed. Therefore as a result, there now may be a need for further soft market testing concerning the age of bus shelters and any other key issues of concern raised in the clarifications.
Once this further review is completed, a new tender will be issued to market.
Communication regarding the abandonment was provided directly to bidders/prospective bidders on 21/12/23 via the Pro-Contract messaging facility for tender ref: DN694424.
Section number
IV.2.2
Instead of
Date
15 January 2024
Local time
2:00pm
Read
Date
22 December 2023
Local time
9:00am
Section number
IV.2.7
Instead of
Date
15 January 2024
Local time
2:00pm
Read
Date
22 December 2023
Local time
9:00am