Scope
Description
Procurement of Patient Level Information Costing Systems (PLICS) Software
Total value (estimated)
- £222,910 excluding VAT
- £267,500 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 December 2029
- Possible extension to 31 December 2031
- 6 years
Description of possible extension:
2 x 12 months optional
Main procurement category
Goods
CPV classifications
- 48442000 - Financial systems software package
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
25 July 2025, 12:00pm
Tender submission deadline
4 August 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
3 October 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Cost | Commercial Schedule |
Cost | 40.00% |
| Social Value - Reducing Climate Change and Working Towards Newt Zero | Technical Schedule |
Quality | 6.00% |
| Standard Suite of Data | Technical Schedule |
Quality | 5.00% |
| Software Hosting | Technical Schedule |
Quality | 5.00% |
| Business Continuity | Technical Questionnaire |
Quality | 5.00% |
| Information Governance | Technical Schedule |
Quality | 5.00% |
| ICT | Technical Questionnaire |
Quality | 5.00% |
| Service Level Agreement | Technical Schedule |
Quality | 5.00% |
| Service Line Reporting | Technical Schedule |
Quality | 5.00% |
| How the System Interfaces with other Financial Systems | Technical Schedule |
Quality | 4.00% |
| Training Materials | Technical Schedule |
Quality | 4.00% |
| Third Party Software | Technical Schedule |
Quality | 4.00% |
| Social Value - Reducing Climate Change and Working Towards Newt Zero | Technical Schedule |
Quality | 4.00% |
| Software Patching Process | Technical Schedule |
Quality | 3.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Not mandatory
Contracting authority
Yorkshire Ambulance Service NHS Trust
- Public Procurement Organisation Number: PXHX-4264-BLQJ
Units 2 and 3, Trinity Business Park, Turner Way
Wakefield
WF2 8EE
United Kingdom
Email: yas.procurement@nhs.net
Website: https://www.yas.nhs.net
Region: UKE45 - Wakefield
Organisation type: Public authority - central government