Scope
Description
The successful Supplier will be required to provide cleaning services for Bishop Vesey's Grammar School.
The contract being tendered is for three years in duration from 1 April 2026 until 31 March 2029, with the option to extend for a further term of three years on the same terms and conditions excluding the right to further extend. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost monthly.
Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the schools. This credit will be calculated by dividing the annual contract cost (fixed cost) by the number of annual input hours to arrive at a contractual cost per hour, this will then be multiplied by the number of hours due to arrive at the fiscal credit.
The School requires that the tendered number of hours are always worked, and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave.
The basis and rationale that the Client requires is for the successful contractor to operate to always is being able to provide a clean School that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all output specifications are achieved and that the required frequency of cleans is delivered.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of services. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a clean and pleasant environment for students, staff, and visitors within the school consistently.
It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BIC'S standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
The successful contractor will be expected to put forwards both innovation and their proposals for making this contract more environmentally sensitive and carbon neutral moving into this contract term both by way of contract delivery, and within the successful contractor's organisation, thus working to deliver the Bishop Vesey's Grammar School's environmental polices
The terms and conditions of employment and recognition offered to the cleaning operatives should be both progressive and forward thinking ensuring that the staffing establishment is complete at all times and staff turnover is kept to a minimum.
The current annual value of the contract is approximately £205,000.00 plus VAT per annum.
Please see PSQ Document for further information.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-West-Midlands:-School-cleaning-services./M7GG7GXGT6
To respond to this opportunity, please click here:
Total value (estimated)
- £1,230,000 excluding VAT
- £1,230,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- 3 years
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKG3 - West Midlands
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
15 August 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
12 December 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
2 February 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 80% |
| Cost | Cost | 20% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Please see PSQ Document for further information.
Contracting authority
Bishop Vesey's Grammar School
- Public Procurement Organisation Number: PHXW-8998-PWLP
Lichfield Road, Sutton Coldfield, Birmingham
West Midlands
B74 2NH
United Kingdom
Region: UKG31 - Birmingham
Organisation type: Public authority - sub-central government