Section one: Contracting authority
one.1) Name and addresses
Birmingham Women's and Children's NHS Foundation Trust
Steelhouse Lane
Birmingham
B4 6NH
Contact
Matthew Kelsall
Country
United Kingdom
NUTS code
UKG - West Midlands (England)
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://health-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://health-family.force.com/s/Welcome
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
BWC EPR Programme Data Migration and Integration Services
Reference number
PROC.08.0576
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Birmingham Women's and Children's NHS Foundation Trust is inviting tenders for the supply of managed integration and data migration services to support the implementation of its Epic EPR programme.
The procurement is divided into the following lots:
Lot 1 – Epic Integration partner services
Lot 2 – EPR Data Migration partner services
Lot 3 – Combined Lot – Epic Integration and EPR Data Migration partner services
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 – Epic Integration partner services
Lot No
1
two.2.2) Additional CPV code(s)
- 72227000 - Software integration consultancy services
two.2.3) Place of performance
NUTS codes
- UKG3 - West Midlands
two.2.4) Description of the procurement
The development, deployment, and management of Integration between Trust legacy systems and EPIC Electronic Patient Record (EPR) for Birmingham Women’s and Children’s NHS Foundation Trust (BWC). Implementation of a high availability solution for integration of EPIC with Trust retained legacy systems and EPIC. Support for version upgrade of the Trust Rhapsody integration engine (TIE).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
The initial duration of any contracts awarded through this procurement will be one (1) year, however may be extended provided that the duration of this Contract shall be no longer than seven (7) years in total.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 – EPR Data Migration partner services
Lot No
2
two.2.2) Additional CPV code(s)
- 72322000 - Data management services
two.2.3) Place of performance
NUTS codes
- UKG3 - West Midlands
two.2.4) Description of the procurement
Procurement of a Data Migration partner to deliver data migration for the Epic implementation. We envisage the project being comprised of two phases – scoping/discovery and implementation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
The initial duration of any contracts awarded through this procurement will be one (1) year, however may be extended provided that the duration of this Contract shall be no longer than seven (7) years in total.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 – Combined Lot – Epic Integration and EPR Data Migration partner services
Lot No
3
two.2.2) Additional CPV code(s)
- 72000000 - IT services: consulting, software development, Internet and support
- 72227000 - Software integration consultancy services
- 72322000 - Data management services
two.2.3) Place of performance
NUTS codes
- UKG3 - West Midlands
two.2.4) Description of the procurement
Integration services including the development, deployment, and management of Integration between Trust legacy systems and EPIC Electronic Patient Record (EPR) for Birmingham Women’s and Children’s NHS Foundation Trust (BWC). Implementation of a high availability solution for integration of EPIC with Trust retained legacy systems and EPIC. Support for version upgrade of the Trust Rhapsody integration engine (TIE).
and
A Data Migration Partner to deliver data migration for the Epic implementation. We envisage the project being comprised of two phases – scoping/discovery and implementation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
The initial duration of any contracts awarded through this procurement will be one (1) year, however may be extended provided that the duration of this Contract shall be no longer than seven (7) years in total.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
Accelerated procedure
Justification:
The services are urgently required to align with the implementation timelines for the Epic EPR programme. The ability to go out to procurement for these services was contingent on approval for the wider programme from NHSE and this has only very recently been received. The Trust has elected to use an accelerated open procedure in order to balance the urgency of the requirement for the services with the overarching requirement to procure within the PCR 2015 requirements for proportionality, transparency and equal treatment.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 January 2024
Local time
1:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
17 January 2024
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Suppliers wishing to submit a tender will need to do so via the Health Family Single eCommercial System Portal (Atamis) by 13:00 on Wednesday 17th January 2024.
https://atamis-1928.my.salesforce-sites.com/ProSpend__CS_ContractPage?SearchType=Projects&uid=a078d000005mUZRAA2&searchStr=&sortStr=Recently+Published&page=1&filters=&County=
six.4) Procedures for review
six.4.1) Review body
The High Court
The Strand
London
WC2A 2LL
Country
United Kingdom
Internet address
https://www.judiciary.uk/courts-and-tribunals/high-court/
six.4.2) Body responsible for mediation procedures
Birmingham Women's and Children's NHS Foundation Trust
Steelhouse Lane
Birmingham
B4 6NH
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
Birmingham Women's and Children's NHS Foundation Trust
Steelhouse Lane
Birmingham
B4 6NH
Country
United Kingdom