Section one: Contracting authority
one.1) Name and addresses
University Hospitals of Leicester NHS Trust
Leicester Royal Infirmary
Leicester
LE1 6WW
Contact
Ali Babu
Country
United Kingdom
Region code
UKF2 - Leicestershire, Rutland and Northamptonshire
National registration number
RWE
Internet address(es)
Main address
https://www.leicestershospitals.nhs.uk/
Buyer's address
https://www.leicestershospitals.nhs.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
PSR (C&C) - Radiotherapy Treatment Mutual Aid
two.1.2) Main CPV code
- 85110000 - Hospital and related services
two.1.3) Type of contract
Services
two.1.4) Short description
Radiotherapy treatment planning and delivery for University Hospitals of Leicester cancer patients by United Lincolnshire NHS Trust. University Hospitals of Leicester (UHL) has a backlog of breast and prostate patients due to a lack of capacity across the 4 linear accelerators. Several mitigations are in place including an additional linac which is due to be operational in February 2025. In the meantime, mutual aid is being sought from other providers to reduce the waiting times for patients accessing radiotherapy treatment.
ULHT to provide radiotherapy treatment planning and treatment delivery, this will involve the acquisition of a radiotherapy planning CT scan and the creation of the individualised treatment plan followed by 5 radiotherapy treatments.
This contract is being awarded under the Urgent Award Criteria for the Provider Selection Regime. The award must be made urgently due to a service that needs to be arranged rapidly in unforeseen emergency.
The total contract value is estimated to be £82,954.37 based on a tariff cost per week (SC40Z and SC23Z) OF £2107.68 and £1,348.75, causing a total per week of £2456.432 over the contract duration.
The services will be delivered under contract from 14/10/2024 to 31/03/2025. The authority will undertake a PSR assessment for the service procedure in February 2025.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £82,954.37
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF2 - Leicestershire, Rutland and Northamptonshire
Main site or place of performance
Lincoln County Hospital
Greetwell Road
Lincoln
Lincolnshire
LN25QY
two.2.4) Description of the procurement
Radiotherapy treatment planning and delivery for University Hospitals of Leicester cancer patients by United Lincolnshire NHS Trust. University Hospitals of Leicester (UHL) has a backlog of breast and prostate patients due to a lack of capacity across the 4 linear accelerators. Several mitigations are in place including an additional linac which is due to be operational in February 2025. In the meantime, mutual aid is being sought from other providers to reduce the waiting times for patients accessing radiotherapy treatment.
ULHT to provide radiotherapy treatment planning and treatment delivery, this will involve the acquisition of a radiotherapy planning CT scan and the creation of the individualised treatment plan followed by 5 radiotherapy treatments.
This contract is being awarded under the Urgent Award Criteria for the Provider Selection Regime. The award must be made urgently due to a service that needs to be arranged rapidly in unforeseen emergency.
The total contract value is estimated to be £82,954.37 based on a tariff cost per week (SC40Z and SC23Z) OF £2107.68 and £1,348.75, causing a total per week of £2456.432 over the contract duration.
The services will be delivered under contract from 14/10/2024 to 31/03/2025. The authority will undertake a PSR assessment for the service procedure in February 2025.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Radiotherapy treatment planning and delivery for University Hospitals of Leicester cancer patients by United Lincolnshire NHS Trust. University Hospitals of Leicester (UHL) has a backlog of breast and prostate patients due to a lack of capacity across the 4 linear accelerators. Several mitigations are in place including an additional linac which is due to be operational in February 2025. In the meantime, mutual aid is being sought from other providers to reduce the waiting times for patients accessing radiotherapy treatment.
ULHT to provide radiotherapy treatment planning and treatment delivery, this will involve the acquisition of a radiotherapy planning CT scan and the creation of the individualised treatment plan followed by 5 radiotherapy treatments.
This contract is being awarded under the Urgent Award Criteria for the Provider Selection Regime. The award must be made urgently due to a service that needs to be arranged rapidly in unforeseen emergency. It was unforeseen that mutual aid would be required initially, but an audit of UHLs waiting list times revealed them to be below national standard. To address this immediately, mutual aid has been sought through urgent procedure.
The total contract value is estimated to be £82,954.37 based on a tariff cost per week (SC40Z and SC23Z) OF £2107.68 and £1,348.75, causing a total per week of £2456.432 over the contract duration.
The services will be delivered under contract from 14/10/2024 to 31/03/2025. The authority will undertake a PSR assessment for the service procedure in February 2025.
Decision makes included -
Dan Bromley (Category Manager)
Ali Babu (Procurement Graduate)
Jade Mall (Assistant Contracts Manager)
Vicki Turner (Head of Contracts)
Suzanne Nancarrow (Associate Director of Operations - Cancer & Diagnostics)
Suzanne Jordan (Head of Radiotherapy)
Hayley Turner (Group Head of Financial Management)
Jon Melbourne (Chief Operating Officer)
There were no declared conflicts of Interest.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 October 2024
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
United Lincolnshire Hospitals NHS Trus
Lincoln
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
1058065
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £82,954.37
Lowest offer: £82,954.37 / Highest offer: £82,954.37 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
University Hospitals of Leicester NHS Trust
Leicester Royal Infirmary
Leicester
LE1 6WW
sarah.holliehead@uhl-tr.nhs.uk
Country
United Kingdom