Scope
Reference
ED0329-24
Description
East Devon District Council Request the provision of works of resurfacing 2No. car parks as below: Foxholes Car Park is located in Exmouth (SY01234 79976) with entrance and exit access via Queen's Drive. The tarmac surfaced car park has a linear raised kerbed walkway running north to south with a vehicle ramp to access the east portion of the car park. A newly installed public toilet resides on the western face alongside. Two pedestrian ramps provide access from the north west corner of the car park to elevated chalets buildings. The car park's surfacing has multiple potholes and large areas of scouring which requires full resurfacing, last undertaken in 2004. There have also been utility trench excavations with subsequent resurfacing leading to separation and further deterioration. The existing levels overall falls from north to south, feeding to 2No. drainage gullies on the eastern portion and the entrance bellmouth in the western portion of the car park. Land of Canaan (Canaan Way) Car Park is located in Ottery St Mary (SY09520 95571) with entrance and exit access via Fairmile Lane. The car park is bisected by a brick paving road providing access to both southern and northern portions. There is dense vegetation and mature trees surrounding the car park as well as 3No. vegetation islands with shrubbery and tress varying in size. The car park has prevailing fall from south to north towards two sets of linear slot drains that are heavily silted with limited function. At the northwest portion there are 4No. drainage gullies that discharge surface run off to the nearby watercourse. The surfacing has degraded through out the years with large potholes with existing stone coming away from the surface. With an increase in standard parking bays the existing kerbing will need to be adjusted to accommodate alongside the introduction of 3No. coach bays on the southern portion of the site.
Total value (estimated)
- £170,000 excluding VAT
- £204,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 11 November 2025 to 12 December 2025
- Possible extension to 30 January 2026
- 2 months, 20 days
Description of possible extension:
Due to weather conditions and restriction to public holidays etc. Extension of 29 working days.
Main procurement category
Works
CPV classifications
- 45000000 - Construction work
Contract locations
- UKK43 - Devon CC
Participation
Conditions of participation
As per ITT.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
25 August 2025, 12:00pm
Tender submission deadline
8 September 2025, 12:00pm
Submission address and any special instructions
Suppliers can access the business opportunity via Supplying the South West Procurement portal at https://www.supplyingthesouthwest.org.uk. Register your expression of interest to the advert and then automatic access will be provided to the competition documentation, terms and conditions and any supporting information. This information can be downloaded for completion and/or questions completed online.
Your submission can be started on the same system/page where you downloaded the documentation. The authority does not accept submission from any other method.
Tenders may be submitted electronically
Yes
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 80.00% |
| Quality | Quality | 20.00% |
Procedure
Procedure type
Below threshold - open competition
Contracting authority
East Devon District Council
- Public Procurement Organisation Number: PLPC-3866-LXMN
East Devon District Council
Honiton
EX14 1EJ
United Kingdom
Contact name: Scott Cumming
Telephone: 01395571630
Email: Scott.cumming@eastdevon.gov.uk
Website: http://www.eastdevon.gov.uk/
Region: UKK43 - Devon CC
Organisation type: Public authority - sub-central government