Section one: Contracting authority/entity
one.1) Name and addresses
the Education Authority
40 Academy Street
Belfast
BT1 2NQ
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
BSP-20-014 - CYCLE TO WORK SCHEME FOR THE EDUCATION AUTHORITY
two.1.2) Main CPV code
- 75310000 - Benefit services
two.1.3) Type of contract
Services
two.1.4) Short description
The award of a contract by Education Authority Northern Ireland (EANI) without prior publication of a call for competition in the Official Journal of the European Union, in respect of the provision of Cycle to Work Scheme for the Education Authority (BSP-20-014) as further described in OJEU Contract Notice.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £300,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The objective of the scheme is to promote healthier journeys to work and to reduce environmental pollution. The 1999 Finance Act introduced an annual tax exemption which allows employers to loan cycles and cyclists safety equipment to employees as a tax free benefit. Administration of the process is in conjunction with EA & Department of Education (DE) Payrolls and there will be no cost to
the EA for this scheme.
two.2.5) Award criteria
Quality criterion - Name: AC1 - Proposed Team Experience / Weighting: 20
Quality criterion - Name: AC2 – Proposed Methodology and Implementation Plan / Weighting: 40
Quality criterion - Name: AC3 - User Experience / Weighting: 20
Quality criterion - Name: AC4 - Data Processes, Data Protection and GDPR / Weighting: 10
Quality criterion - Name: AC5 - Monitoring of Performance and Reporting Requirements / Weighting: 10
Price - Weighting: 0
two.2.11) Information about options
Options: Yes
Description of options
option to extend for a further 12 month period
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The Contract set out in OJEU Contract Notice was entered into by EANI as per the published Contract Award Notice. The Contract was initially awarded for £600,000.00 and it was agreed in December 2023 that this would be increased to £900,000.00 under Regulation 72 (1)(B) of the Public Contract Regulations 2015.
Namely. the following conditions have been fulfilled:
(b)for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor—
i)cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement, or
(ii)would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the value of the original contract.
The modification is 50% of the original contract value which is permissible under Regulation 72 (1) B.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 071-182351
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
25 March 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Halfords Limited Cycle2work
Redditch
B98 0DE
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £300,000
Total value of the contract/lot/concession: £300,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Country
United Kingdom