Section one: Contracting authority
one.1) Name and addresses
Derbyshire County Council
County Hall
Matlock
DE4 3AG
Contact
Mrs Gemma Walker
gemma.walker@derbyshire.gov.uk
Country
United Kingdom
Region code
UKF1 - Derbyshire and Nottinghamshire
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CST105 Implementation Partner for SAP Upgrade and SAP on Azure Infrastructure
Reference number
DN697579
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Direct award of a contract for an Implementation Partner to support a SAP Upgrade and SAP on Azure Infrastructure under Regulation 32 of the Public Procurement Regulations 2015, and Protocol 8 of the Council’s Standing Orders Relating to Contracts.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £1,588,000 / Highest offer: £1,900,000 taken into consideration
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
Direct award of a contract for an Implementation Partner to support a SAP Upgrade and SAP on Azure Infrastructure under Regulation 32 of the Public Procurement Regulations 2015, and Protocol 8 of the Council’s Standing Orders Relating to Contracts.
two.2.5) Award criteria
Cost criterion - Name: N/A / Weighting: 0
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
The Council has awarded under Regulation 32(2)(b)(ii), where the works, supplies or services can be supplied only by a particular economic operator as competition is absent for technical reasons and no reasonable alternative or substitute exists. It is believed that this regulation is applicable for the following reasons:
(1) HCL has built Derbyshire specific data loaders and gained detailed knowledge of the Derbyshire SAP system as it successfully completed three rounds of migration of 12 years worth of production data (3 TB) as well as the successful testing of 62 mission critical interfaces and full UAT including payroll regression testing. The re-use of HCL’s data loaders and fix on fail code knowledge is an accelerator and will de-risk the delivery of the programme. Selecting a new system implementer would mean that both data migration and code remediation will have to be started afresh again at a significant additional cost and a much longer delivery time.
(2) For the Azure infrastructure services, HCL have a detailed understanding of the specific implementation of SAP S/4HANA as per the Council’s requirements as they were responsible for the SAP software implementation. Procuring these services from another 3rd party service provider would result in significant additional complexity in delivering the SAP Upgrade programme as the Council will need to provide knowledge transfer to the new party and manage all the interaction and dependencies between the new 3rd party and the implementation team.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
CST105
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 December 2023
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
HCL Technologies UK Limited
London
Country
United Kingdom
NUTS code
- UKF1 - Derbyshire and Nottinghamshire
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1,588,000 / Highest offer: £1,900,000 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Derbyshire County Council
Matlock
Country
United Kingdom