Section one: Contracting authority/entity
one.1) Name and addresses
Health & Safety Executive
Redgrave Court,Merton Road
BOOTLE
L207HS
Contact
Lisa Porter
Country
United Kingdom
Region code
UKD73 - Sefton
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Licence Subscription Ingres/OpenRoads
two.1.2) Main CPV code
- 72222300 - Information technology services
two.1.3) Type of contract
Services
two.1.4) Short description
Licence Subscription for data base application and website hosting
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,650,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Licence Subscription for data base application and website hosting
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Regulation 32 exempt: 32(2)(b)(ii) whereby competition is absent for technical reasons.
HSE asserts its belief that Actian UK Ltd. is the only economic operator in the EU that is capable of supporting HSE in respect of delivering the services required. The contract is for licence subscriptions and database hosting. The licences permit the continued use and support of the products on application servers, (hosted) database servers and user licences for use of the products. Actian UK Ltd. owns the intellectual property and copyright; it sells licences and services direct to its customers and the licences and services are not available through resellers or any other third party. Licences are enabled by a unique key, provided by Actian UK Ltd. without which all products cease to work, functionality ceases and data becomes unavailable. All of Chemical Regulation Division's (a Division of the Health and Safety Executive) current business systems (circa 90) have been built using Actian's OpenRoad Applications and Ingres Databases. These systems were first built in 1995, transferred to HSE ownership from DEFRA in 2008 and have been in constant use since then, iterated upon and improved. Some of these systems are public facing and all 90 systems have to be replaced or decommissioned to allow this product suite to be removed from the HSE IT estate. As such, they are embedded inextricably in CRD's business operations. The CRD Biocides and Pesticides Transformation Programme (BPT) is targeting the removal of most of these services. HSE has procured the replacement Case Management and Database System in Microsoft Dynamics 365 and the BPT Programme has procured the Systems Integrator to design and build new services which will replace the existing services that are on Actian, ultimately conducting a data migration of data out of Actian and into Dynamics 365. Consequently, Actian will not be replaced with a "like for like" contract or solution, and will be decommissioned once new services are ready. It was fully anticipated that replacement would be a multi-year activity due to the scale of business process reengineering, design and service development. The BPT programme is behind schedule due to technical complications and, whilst delivering some replacement services in March 2024, it will not deliver all of its objectives for at least 24 months. HSE asserts its belief that it is not reasonable technically to expect that alternative services, to those either built on Actian's existing solutions or being developed by the BPT programme, could be procured to design and develop systems before the current replacement programme is expected to deliver its outcomes. Continued use of Actian is therefore considered the only reasonable technical mechanism to maintain the services supporting HSE regulatory duties alongside delivering its replacement programme.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
21 December 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Actian UK LTD
London
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
14803170
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £1,650,000
Total value of the contract/lot/concession: £0.01
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Health And Safety Executive
Liverpool
Country
United Kingdom