Section one: Contracting authority
one.1) Name and addresses
Kent County Council (T/A Procurement Services)
1 Abbey Wood Road, Kings Hill
West Malling
ME19 4YT
Telephone
+44 8081685808
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.commercialservices.org.uk/
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply of HR Support Services Y25006
Reference number
Y25006
two.1.2) Main CPV code
- 79631000 - Personnel and payroll services
two.1.3) Type of contract
Services
two.1.4) Short description
This Framework Agreement has been split into four (4) LOTs. It is not compulsory to Tender for all LOTs, Tenderers may apply for one, several, or all LOTs.
LOT 1 – HR Administration and Payroll Service
LOT 2 – HR Advisory Services
LOT 3 – Employee Screening
LOT 4 – Staff Health and Wellbeing
two.1.5) Estimated total value
Value excluding VAT: £500,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
HR Administration and Payroll Service
Lot No
1
two.2.2) Additional CPV code(s)
- 79631000 - Personnel and payroll services
- 79211110 - Payroll management services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
This LOT will cover the provision of HR administration and payroll Services, including but not limited to:
•Benefits administration
•Compliance and reporting
•Employee lifecycle management, including onboarding and offboarding
•Employee records management
•Employee relations
•Flexible working
•Health and safety administration
•HR Information Systems (HRIS) management
•Leave administration
•Payroll administration
•Pension administration
•Performance management
•Recruitment support
•Time and attendance management
•Training and development support
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £100,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All Public Bodies will have access to this Framework Agreement with the agreement with the Contracting Authority. Those organisations who wish to access this Framework Agreement are detailed in the Invitation to Tender document.
two.2) Description
two.2.1) Title
HR Advisory Services
Lot No
2
two.2.2) Additional CPV code(s)
- 79631000 - Personnel and payroll services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
This LOT will cover the provision of HR advisory services, including but not limited to:
•Gender / ethnicity pay gap analysis
•HR and employment matters including, but not limited to:
oBonus and incentive schemes
oChange management and redundancy
oContract changes
oData protection
oDisciplinary and grievance procedures
oIll health and absence management
oJob evaluations
oMaternity and paternity leave
oPerformance management and capability
oReward Strategy
oSafeguarding and managing allegations
oTUPE processes
oWorkplace mediation and conflict resolution
•HR investigations
•Organisational change
•Pay / benefit benchmarking
•Training and development
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £75,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All Public Bodies will have access to this Framework Agreement with the agreement with the Contracting Authority. Those organisations who wish to access this Framework Agreement are detailed in the Invitation to Tender document.
two.2) Description
two.2.1) Title
Employee Screening
Lot No
3
two.2.2) Additional CPV code(s)
- 79631000 - Personnel and payroll services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
This LOT will cover the provision of a range of employee screening Services, including but not limited to:
•Criminal record checks
•DBS checks
•Employment history and gap analysis
•Identity Checks
•Reference checks
•Right to work checks
•Social media checks
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £50,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All Public Bodies will have access to this Framework Agreement with the agreement with the Contracting Authority. Those organisations who wish to access this Framework Agreement are detailed in the Invitation to Tender document.
two.2) Description
two.2.1) Title
Staff Health and Wellbeing
Lot No
4
two.2.2) Additional CPV code(s)
- 79631000 - Personnel and payroll services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
This LOT will cover the provision of a range of staff health and wellbeing Services to help support organisations with creating a healthier, happier, and more productive workforce. Awarded Suppliers will be expected to be able to provide assistance, either directly or via Sub-Contractors, in the following areas, including but not limited to:
•Financial wellbeing
oDebt management support
oFinancial education
•Mental wellbeing
oEmployee assistance programmes (EAP)
oMental health first aid training
oStress management programmes
oSupport networks
oWorkplace surveys
•Physical wellbeing
oErgonomic assessments
oFitness programmes
oHealth screenings and assessments
oHealthy eating initiatives
oVaccination programs
•Social wellbeing
oTeam building activities
oVolunteering opportunities
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £75,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All Public Bodies will have access to this Framework Agreement with the agreement with the Contracting Authority. Those organisations who wish to access this Framework Agreement are detailed in the Invitation to Tender document.
two.2) Description
two.2.1) Title
Total HR Management Service
Lot No
5
two.2.2) Additional CPV code(s)
- 79631000 - Personnel and payroll services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
Suppliers awarded onto all LOTs 1, 2, 3 and 4 will automatically be added into this LOT 5 to be able to provide all Services as a total HR management Service.
Suppliers are to make available if required, either directly or indirectly via Sub-Contractors, all resources to enable a total HR management Service to be procured under this LOT 5.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £200,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All Public Bodies will have access to this Framework Agreement with the agreement with the Contracting Authority. Those organisations who wish to access this Framework Agreement are detailed in the Invitation to Tender document.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 January 2025
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 48 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
10 January 2025
Local time
2:15pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
https://csg.delta-esourcing.com/respond/GBW2CRXH5Z
GO Reference: GO-20241120-PRO-28591872
six.4) Procedures for review
six.4.1) Review body
Commercial Services
1 Abbey Wood Road
West Malling
ME19 4YT
Telephone
+44 8081685808
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Commercial Services
1 Abbey Wood Road, Kings Hill
West Malling
Country
United Kingdom