Scope
Reference
TRN-24-014
Description
The EA invites tenders for the Provision of Vehicle Maintenance and Repair Services for Belfast and East Tyrone. It is expected that the Contract will start on the 01 October 2025 for Belfast and East Tyrone, for an Initial 2-year Period on an as and when required basis, with the option to extend for a further 2 periods of 24 months each. This Tender is divided into two Lots, Lot 1 Belfast region and Lot 2 East Tyrone.
Total value (estimated)
- £5,000,000 excluding VAT
- £6,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 September 2027
- Possible extension to 30 September 2031
- 6 years
Description of possible extension:
The option to extend for a further 2 periods of 24 months each.
Main procurement category
Services
CPV classifications
- 50000000 - Repair and maintenance services
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50113000 - Repair and maintenance services of buses
Contract locations
- UKN - Northern Ireland
Lot constraints
Description of how multiple lots may be awarded:
N/A
Lot 1. Belfast
Description
Provision of Vehicle Maintenance and Repairs Services for Belfast
Lot value (estimated)
- £2,500,000 excluding VAT
- £3,000,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. East Tyrone
Description
Provision of Vehicle Maintenance and Repairs Services for East Tyrone
Lot value (estimated)
- £2,500,000 excluding VAT
- £3,000,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. Belfast
Lot 2. East Tyrone
N/A
Technical ability conditions of participation
Lot 1. Belfast
Lot 2. East Tyrone
N/A
Particular suitability
Lot 1. Belfast
Lot 2. East Tyrone
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
28 July 2025, 3:00pm
Tender submission deadline
4 August 2025, 3:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
19 September 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Qualitative Criteria | 40 |
Quality |
| Quantitative Criteria | 60 |
Price |
Weighting description
As detailed in Tender Documents.
Other information
Payment terms
As Per Tender Documents
Description of risks to contract performance
The Buyer cannot guarantee any particular level of business (volumes) within the
Contract
Potential risk of value exceeding esitmate due to more than anticipated volumes of vehicle maintenance being required.
Potential risk of replacement contract not being awarded prior to end of this contract.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Pre-Market Engagement was carried out under PCR 2015.
Contracting authority
Education Authority
- Public Procurement Organisation Number: PPHJ-6982-JPXY
40 Academy Street
Belfast
BT1 2NQ
United Kingdom
Contact name: Transport.procure@eani.org.uk
Region: UKN06 - Belfast
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland