Section one: Contracting authority
one.1) Name and addresses
Colchester City Council
Rowan House, 33 Sheepen Road
Colchester
CO3 3WG
Contact
Matt Howe
matthew.howe@colchester.gov.uk
Telephone
+44 7976794358
Country
United Kingdom
Region code
UKH3 - Essex
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local Agency/Office
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Temporary Accommodation at Avon Way House, Colchester
Reference number
0403
two.1.2) Main CPV code
- 98341000 - Accommodation services
two.1.3) Type of contract
Services
two.1.4) Short description
Colchester City Council (the ‘Council’) has a need to provide flexible accommodation to meet the needs of homeless households which include families with children and single people with complex needs, in a location and with facilities that are suitable.
There is an extraordinarily high demand for affordable accommodation. As a consequence, there are no reasonable alternative or substitute suppliers in the borough of Colchester which can meet the City Council’s technical requirements for those in temporary accommodation need in the necessary timeframe.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £16,000,000
two.2) Description
two.2.2) Additional CPV code(s)
- 55250000 - Letting services of short-stay furnished accommodation
- 85312000 - Social work services without accommodation
- 98341100 - Accommodation management services
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
Main site or place of performance
Essex
two.2.4) Description of the procurement
Colchester City Council has a requirement to provide flexible accommodation to meet the needs of homeless households which include families with children and single people with complex needs, in a location and with facilities that are suitable. Colchester City Council has entered into a licence with Beyond the Box Student Limited (the ‘Supplier’) for the provision of temporary accommodation to fulfil this requirement.
There is an extraordinarily high demand for temporary accommodation where many individuals were facing health and well-being difficulties whilst placed in B&B accommodation. Suitable temporary accommodation for homeless individuals in the borough of Colchester is recognised as a priority by the City Council and its partner organisations in addressing homelessness need. The City Council has engaged with partner public sector organisations including Essex County Council, Essex Police, Anglia Ruskin University and Colchester Hospital and the wider market for proposals to meet suitability requirements at a scale which would be able to deliver temporary accommodation units in an urgent timeframe to address the temporary accommodation for homeless individual need.
In considering suitability of accommodation available, the City Council has had regard to the Homelessness Code of Guidance for Local Authorities (the ‘Code’) in the exercise of its functions, in particular the suitability of the accommodation in accordance with Chapter 17 of the Code and taking into account availability of bathroom and kitchen facilities as well as the social considerations relating to the individual and their household.
Following the market engagement by the City Council, the Supplier was the only provider identified which was able to offer flexible temporary accommodation of up to 225 units with suitable facilities for homeless individuals in the required urgent timeframe and to a specification in accordance with the Code in a location that could be readily managed and supported by the City Council.
There are no reasonable alternative suppliers in the borough of Colchester which can meet the City Council’s technical requirements for those in temporary accommodation need in the necessary timeframe. The absence of competition is not the result of an artificial narrowing down of the parameters of the procurement. Accordingly, after due consideration, Colchester City Council has decided to make a direct award pursuant to Regulation 32(2)(b)(ii) of the Public Contracts Regulations 2015 to the Supplier on the grounds that competition is absent for technical reasons.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
Colchester City Council may exercise an option to enter into a further licence on the same terms as the original licence for additional accommodation blocks to be made available for occupation for a maximum term of 5 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
There is an extraordinarily high demand for temporary accommodation where many individuals were facing health and well-being difficulties whilst placed in B&B accommodation. Suitable temporary accommodation for homeless individuals in the borough of Colchester is recognised as a priority by the City Council and its partner organisations in addressing homelessness need. The City Council has engaged with partner public sector organisations including Essex County Council, Essex Police, Anglia Ruskin University and Colchester Hospital and the wider market for proposals to meet suitability requirements at a scale which would be able to deliver temporary accommodation units in an urgent timeframe to address the temporary accommodation for homeless individual need.
In considering suitability of accommodation available, the City Council has had regard to the Homelessness Code of Guidance for Local Authorities (the ‘Code’) in the exercise of its functions, in particular the suitability of the accommodation in accordance with Chapter 17 of the Code and taking into account availability of bathroom and kitchen facilities as well as the social considerations relating to the individual and their household.
Following the market engagement by the City Council, the Supplier was the only provider identified which was able to offer flexible temporary accommodation of up to 225 units with suitable facilities for homeless individuals in the required urgent timeframe and to a specification in accordance with the Code in a location that could be readily managed and supported by the City Council.
There are no reasonable alternative suppliers in the borough of Colchester which can meet the City Council’s technical requirements for those in temporary accommodation need in the necessary timeframe. The absence of competition is not the result of an artificial narrowing down of the parameters of the procurement. Accordingly, after due consideration, Colchester City Council has decided to make a direct award pursuant to Regulation 32(2)(b)(ii) of the Public Contracts Regulations 2015 to the Supplier on the grounds that competition is absent for technical reasons.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
0403
Title
Temporary Accommodation at Avon Way House, Colchester
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 October 2024
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Beyond the Box Student Limited
Fitzroy House, Crown Street
Ipswich
IP1 3LG
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
10894447
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £16,000,000
Total value of the contract/lot: £15,907,244
Section six. Complementary information
six.3) Additional information
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=904132632
GO Reference: GO-20241120-PRO-28591608
six.4) Procedures for review
six.4.1) Review body
High Court
London
Country
United Kingdom