Scope
Reference
CAV-FTS-59845
Description
The Cardiff and Vale University Health Board (CVUHB) is seeking to appoint a sole suitably qualified from experienced car park management service provider to deliver a comprehensive and customer-focused parking solution that meets the needs for the Health Board, Staff, Patients, and Local community.
Total value (estimated)
- £100,000 excluding VAT
- £120,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 6 October 2025 to 6 October 2030
- Possible extension to 4 November 2032
- 7 years, 30 days
Description of possible extension:
extension options of 24 months to be enacted at yearly intervals at the sole discretion of the Health Board.
Main procurement category
Services
CPV classifications
- 98351000 - Car park management services
Contract locations
- UKL - Wales
Participation
Legal and financial capacity conditions of participation
Must be a legally registered entity (e.g., company, charity).
Authorised to enter contracts.
No convictions for fraud, corruption, or other exclusion grounds under Procurement Act 2023.
Compliant with UK laws (e.g., employment, equality).
Demonstrate financial stability (e.g., 2-3 years of accounts).
Acceptable credit rating or risk profile (checked via D&B)
No outstanding tax or social security liabilities.
May require a parent company guarantee or bond if financial risk is high.
Technical ability conditions of participation
Relevant Experience: Demonstrate successful delivery of similar car park management services (preferably in healthcare or public sector).
Track Record: Provide case studies or references from comparable contracts within the last 3-5 years.
Qualified Staff: Evidence of suitably trained and experienced personnel to manage operations, enforcement, and maintenance.
Capacity: Sufficient resources (equipment, technology, staff) to deliver the contract effectively.
Accreditations: Relevant industry certifications (e.g., BPA or IPC membership, ISO 9001, ISO 27001).
Compliance Systems: Robust procedures for health & safety, data protection, customer service, and dispute resolution.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
4 August 2025, 2:00pm
Tender submission deadline
8 August 2025, 3:00pm
Submission address and any special instructions
suppliers will need to register on the site 'eTender Wales Bravo Solutions portal (link below).
https://etenderwales.bravosolution.co.uk/web/login.shtml
the opportunity can be found by searching for: itt_118410 - Car Park Management Services - Cardiff and Vale Health Board
If there are any problems when registering or navigating around the site, suppliers will need to contact the Bravo Helpdesk (Monday to Friday; 8am to 6pm);
Phone: 0800 069 8634
E-mail: help@bravosolution.co.uk
Suppliers will be notified when any documents will be available on the eTender Wales: Bravo Solutions website. Please note that the Health Board uses this portal to procure all of its contracts and it is the sole responsibility of suppliers to ensure that they can access this portal.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
22 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 4 May 2029
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical Criteria | Cost | 60.00% |
| Commercial Criteria | Cost | 40.00% |
Other information
Description of risks to contract performance
Risks to contract performance include operational disruptions (e.g., equipment failure or understaffing), poor customer experience, non-compliance with NHS or legal requirements (such as GDPR and health & safety), financial underperformance, technology failures, reputational damage from enforcement practices, and lack of flexibility to adapt to changing site or policy needs.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
- Public Procurement Organisation Number: PXWV-6492-CGMN
4-5 Charnwood Court,
Cardiff
CF14 3UZ
United Kingdom
Contact name: Illiass Dadda
Telephone: +44 29 2150 1382
Email: illiass.dadda@wales.nhs.uk
Website: http://nwssp.nhs.wales/ourservices/procurement-services/
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - central government
Devolved regulations that apply: Wales