Scope
Reference
EBCT 411
Description
The Council is establishing a framework for the provision of Tree Works (Arboricultural Services), including hedge pruning, stump removal and re-instatement. The Contract also includes emergency tree works to address situations where for example a tree is at risk of failing or a tree is blocking a road etc. In the event of emergency tree works being required, Suppliers MUST be able to attend site within one (1) hour of receiving notification from the Council.
Indicative Volumes based on the last 12 months - These volumes are given for guidance only and are not a firm commitment for future requirements.
Crown Lifting - 1552 trees
Crown Reduction - 2 trees
Felling - 37 trees
Hedge Pruning - 5000 metres
Miscellaneous - 28 trees
Pollarding - 12 street trees
Coppicing - 35 trees
Removing dead wood - 35 trees
Removing stumps - 27 stumps
Emergency works - 0 incidents
Commercial tool
Establishes a framework
Total value (estimated)
- £340,000 excluding VAT
- £408,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 15 September 2025 to 14 September 2028
- Possible extension to 14 September 2029
- 4 years
Description of possible extension:
12 month extension subject to performance, business need and funding.
Main procurement category
Services
CPV classifications
- 77300000 - Horticultural services
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Framework
Maximum number of suppliers
4
Maximum percentage fee charged to suppliers
0%
Framework operation description
On a quarterly basis, a mini-competition process will be used to award requirements for general tree works.
All Suppliers on the framework will be sent details of the jobs required and invited to return their bids by a specific date and time.
Evaluation criteria for each mini-competition is as follows:
Price - 100%
The bidder(s) with the lowest price will be offered the award.
Emergency tree works will be on a direct award basis. Framework Suppliers will be ranked on the basis of their overall score. When emergency works are required, the Supplier ranked in first place will be contacted and asked to attend within 1 hour. If the Supplier ranked in first place is unable to attend to the emergency or is unable to be contacted, the Supplier ranked in second place will be contacted and so on.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
25 July 2025, 4:00pm
Tender submission deadline
8 August 2025, 2:00pm
Submission address and any special instructions
Submissions must be made electronically via the e-procurement system www.eastmidstenders.org.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
29 August 2025
Recurring procurement
Publication date of next tender notice (estimated): 4 July 2029
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60% |
| Quality | Quality | 40% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://procontract.due-north.com/Opportunities/Index?p=527b4bbd-5c58-e511-80ef-000c29c9ba21&v=1
Contracting authority
Erewash Borough Council
- Public Procurement Organisation Number: PJQT-8342-ZMZN
Wharncliffe Road
Ilkeston
DE7 5RP
United Kingdom
Email: procurement@erewash.gov.uk
Region: UKF13 - South and West Derbyshire
Organisation type: Public authority - sub-central government