Section one: Contracting authority
one.1) Name and addresses
UK Research and Innovation
Polaris House
SWINDON
SN21FF
Contact
Abigail Woods
Country
United Kingdom
Region code
UKK14 - Swindon
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://beisgroup.ukp.app.jaggaer.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://beisgroup.ukp.app.jaggaer.com/
one.4) Type of the contracting authority
Other type
Research
one.5) Main activity
Other activity
Research
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Marine Labour
Reference number
GSS24096
two.1.2) Main CPV code
- 98360000 - Marine services
two.1.3) Type of contract
Services
two.1.4) Short description
BAS requires ad-hoc marine contingent labour to be supplied to the BAS vessels as and when required. This procurement relates to the establishment of a framework agreement, which will be divided into 3 lots as follows:
Lot 1 - Deck
Roles covered: Master, Chief Officer, 2nd Officer, 3rd Officer, Bosun, Bosun's Mate, Science
Bosun, Launchman, ABs
Lot 2 - Engine
Roles covered: Chief Engineer, 2nd Engineer, 3rd Engineer, 4th Engineer, Deck Engineer, ETO Engineer, ETO Comms, Motorman
Lot 3 - Catering
Roles covered: Purser, Cook-Stewards, Senior Stewards, Stewards, Chief Cook, Cook
Marine Recruitment Agencies must be able to deliver marine staff to the vessels within a minimum of 24 hours if the vessel is within the UK or a minimum of 72 hours if the vessel is overseas. Within the 72-hour period, it is expected that the seafarer will actually be at the ship.
These mariners must be eligible to work in the UK. All supplied mariners must meet the requirements of the job role (Appendix c) and must hold all valid and relevant certificates including SEA (Seafarer Employment Agreement), passport and ENG1 prior to joining the vessels. Contingent staff are expected to have completed the required security checks prior to joining the vessel if time permits. They are also expected to have completed a further medical that allows for deployment on a British Antarctic Survey ship, this is confirmed by the British Antarctic Survey Medical Unit (BASMU). If this is not possible the agency must request approval from BAS for the worker to commence their assignment.
The marine contingent staff are to remain employees of the recruitment agency. Therefore, agencies must be able to provide payroll services. Agencies will book travel to and from the vessel in line with BAS Travel Policy (Appendix B) and the below statement which is in line with a permanent employee's terms and conditions of contract, all costs that meet the criteria stated shall be invoiced to BAS.
two.1.5) Estimated total value
Value excluding VAT: £1,400,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
two.2) Description
two.2.1) Title
Deck
Lot No
1
two.2.2) Additional CPV code(s)
- 98360000 - Marine services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 1 - Deck
Roles covered: Master, Chief Officer, 2nd Officer, 3rd Officer, Bosun, Bosun's Mate, Science
Bosun, Launchman, ABs
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 75
Price - Weighting: 25
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
12 February 2025
End date
11 February 2027
This contract is subject to renewal
Yes
Description of renewals
Potential to extend to 9th February 2027
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Engine
Lot No
2
two.2.2) Additional CPV code(s)
- 98360000 - Marine services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 2 - Engine
Roles covered: Chief Engineer, 2nd Engineer, 3rd Engineer, 4th Engineer, Deck Engineer, ETO Engineer, ETO Comms, Motorman
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 75
Price - Weighting: 25
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
12 February 2025
End date
11 February 2027
This contract is subject to renewal
Yes
Description of renewals
Potential to extend to 9th February 2029
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Catering
Lot No
3
two.2.2) Additional CPV code(s)
- 98360000 - Marine services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 3 - Catering
Roles covered: Purser, Cook-Stewards, Senior Stewards, Stewards, Chief Cook, Cook
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 75
Price - Weighting: 25
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
12 February 2025
End date
11 February 2027
This contract is subject to renewal
Yes
Description of renewals
Potential to be extend to 9th February 2029
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
List and brief description of selection criteria
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 18
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
3 January 2025
Local time
10:00am
Changed to:
Date
17 January 2025
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
3 January 2025
Local time
11:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
How to Apply
UK Shared Business Services Ltd (UK SBS) will be using the Jaggaer eSourcing Portal forthis procurement.
To register on the Jaggaer eSourcing portal please use the link
https://beisgroup.ukp.app.jaggaer.com/ and follow the instructions to register as a supplier.
If you are already registered on the Jaggaer eSourcing Portal and wish to participate in this procurement, please use the link: https://beisgroup.ukp.app.jaggaer.com/.
Once you are logged into the system you will be able to locate the Procurement you wish to leave a bid on by clicking the ITTs Open to All Suppliers and searching for the ITT reference number ITT: itt_1857
Search using the procurement reference number GSS24096 or prj_4636
six.4) Procedures for review
six.4.1) Review body
UK Shared Business Services Ltd
Swindon
Country
United Kingdom