Section one: Contracting authority
one.1) Name and addresses
Preferred Supplier List for Agency Worker Services
S2 2RL
Sheffield
Country
United Kingdom
NUTS code
UKE32 - Sheffield
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.in-tendhost.co.uk/sheffieldcollege/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Other type
Higher Education Sector
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Preferred Supplier List for Agency Worker Services
Reference number
TSC-05-TE-2024
two.1.2) Main CPV code
- 79600000 - Recruitment services
two.1.3) Type of contract
Services
two.1.4) Short description
The Sheffield College (The College) wishes to tender for a preferred supplier list to provide agency staff workers with a contract duration of 3 years. The objective of this tender process is to identify a preferred supplier list of the most advantageous offers. We are looking for 12 agencies to be on our Preferred Supplier List that we have selected as our key collaborators. Your proposal will be evaluated in accordance with the assessment criteria and absolute percentage weightings set out within the tender documents. All enquiries relating to this tender must be forwarded in writing via the In-Tend online tendering portal. We are looking to secure a preferred supplier list of at least two vendors for each of the specialism areas. a. Two vendors for construction/engineering specialismsb. Two vendors for nursing/midwiferyc. Two vendors for childcared. Two vendors for professional servicese. Two vendors for ITf. Two vendors for curriculum support roles
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79600000 - Recruitment services
- 79622000 - Supply services of domestic help personnel
- 79621000 - Supply services of office personnel
- 79612000 - Placement services of office-support personnel
- 79620000 - Supply services of personnel including temporary staff
- 79631000 - Personnel and payroll services
- 79610000 - Placement services of personnel
two.2.3) Place of performance
NUTS codes
- UKE32 - Sheffield
two.2.4) Description of the procurement
We are looking to secure a preferred supplier list of at least two vendors for each of the specialism areas. Twelve slots are available as below:a. Two for construction/engineering specialismsb. Two for nursing/midwiferyc. Two for childcared. Two for professional servicese. Two for ITf. Two for curriculum support roles (LSA/Progress Coaches/Technicians)
two.2.5) Award criteria
Price
two.2.6) Estimated value
Value excluding VAT: £1,200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
This contract will be reviewed 6 months prior to the contract expiry.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
1) If a candidate leaves within the first 12 weeks of starting a role – we don’t want a replacement, unless we specifically make that decision. We want a refund on any placement fees for that role.2) Agency must undertake all the pre-employment checks in line with our policy and processes.3) Expect to have suitable candidates sent to us within 48 hours (for temp cover).4) If for any reason we wish to terminate the contract, we can do so by giving 3 months’ notice.5) Complaints process – we have a point of contact in each business and likewise you have a point of contact for us – in which we work to resolve any disputes.6) Notice periods we give to temp hires: 1 week.7) Temp to perm rule – If staff work with us for 12 weeks or more, and we want them as permanent workers- there is no finders fee after 12 weeks. If a candidate leaves within the first 12 weeks of starting a role – we don’t want a replacement, unless we specifically make that decision. We want a refund on any placement fees for that role.8) Any changes to fees can only take effect once a year and must only be after giving 3 months’ notice.9) Right to audit the agencies if we so wish.10) Regular reviews to be set up with the successful agencies to discuss KPI’S/SLA.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 January 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
7 January 2025
Local time
12:15pm
Place
Electronically via the Intend Portal.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
six.4) Procedures for review
six.4.1) Review body
Unknown
Sheffield
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Unknown