Scope
Reference
714135452
Description
British Forces Cyprus (BFC) are launching a commercial tender to secure a 3rd party supplier with the capability to supply new vehicle tyres to BFC on an ad hoc, as needed call-off basis.
The contract will be for 5-years, with no options to extend past the contract expiry date.
The Contract is primarily to cater for BFC's white (civilian and emergency vehicle) fleet, rather than military vehicles, but there may be some requirements for military vehicle tyres also. The BFC white fleet (WF) is extremely diverse, ranging from modified emergency vehicles and air-side vehicles operating at RAF Akrotiri, through to unmodified fleet cars for personnel transport around the island of Cyprus.
Vehicle tyres supplied must be new - part worn or retreaded tyres will not be acceptable.
The contractor must have a footprint in the Republic of Cyprus, as delivery timescales are expected to be within 24 hours of receipt of the order to supply. This is a key requirement and is intended to minimise vehicle downtime and stock-holding on the Authority premises.
The successful supplier will also be required to provide a fitting and balancing service , to be called off as needed; and the contractor will be required to dispose of end-of-life tyres in a manner that is compliant with the legislative requirements of both the Republic of Cyprus and the Sovereign Base Areas.
Total value (estimated)
- 750000 EUR excluding VAT
- 900000 EUR including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 September 2030
- 5 years
Main procurement category
Goods
CPV classifications
- 34351100 - Tyres for motor cars
- 34352100 - Tyres for trucks
- 34352200 - Tyres for buses
- 34411200 - Tyres for motorcycles
- 50116500 - Tyre repair services, including fitting and balancing
Contract locations
- CY - Cyprus
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
30 July 2025, 11:59pm
Tender submission deadline
7 August 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
3 September 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Value for Money Index used. Non-cost scores will be divided by the Cost scores to derive a final evaluation score. The highest scoring bidder will be the winning bidder at competition. |
Cost | 50% |
| Quality & Social Value | Value for Money Index used. Non-cost scores will be divided by the Cost scores to derive a final evaluation score. The highest scoring bidder will be the winning bidder at competition. |
Quality | 50% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
No preliminary market engagement was conducted.
Contracting authority
Ministry of Defence
- Public Procurement Organisation Number: PHVX-4316-ZVGZ
HQ BFC, Episkopi Station
Episkopi
BS34 8JH
Cyprus
Contact name: Samuel Hunt
Email: ukstratcom-comrcl-bfc@mod.gov.uk
Website: https://www.gov.uk/government/organisations/ministry-of-defence
Organisation type: Public authority - central government