Section one: Contracting authority
one.1) Name and addresses
West Sussex County Council
County Hall, West Street
Chichester
PO19 1RQ
Contact
James Skilling
james.skilling@westsussex.gov.uk
Telephone
+44 3302225432
Country
United Kingdom
Region code
UKJ27 - West Sussex (South West)
Internet address(es)
Main address
https://www.westsussex.gov.uk/default.aspx
Buyer's address
https://www.westsussex.gov.uk/default.aspx
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://atamis-7669.my.site.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local Agency/Office
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Property Investment Manager for West Sussex Pension Fund
two.1.2) Main CPV code
- 66131100 - Pension investment services
two.1.3) Type of contract
Services
two.1.4) Short description
This Invitation to Negotiate (ITN) is issued by West Sussex County Council on behalf of West Sussex Pension Fund (WSPF) who are seeking to appoint a single Property Investment Manager who is able to deliver their UK direct property mandate, as described in Document 02 – Specification, in accordance with the Public Contracts Regulations 2015 (PCR 2015).
This Procurement is being undertaken in accordance with the Competitive Procedure with Negotiation pursuant to Regulation 29 of the Public Contracts Regulations 2015. Although the Council is utilising the Competitive Procedure with Negotiation route, it reserves the right to award the contract on the basis of the initial tenders without conducting negotiations.
It is anticipated that the Contract will be awarded for an initial period of 7 years from the Contract Effective Date, with an option to extend on the same terms and conditions at WSCC’s discretion by up to an additional 3 years in any combination.
The contract start date (Effective Date) shall be 01 January 2025 following an implementation period.
The estimated value of the contract over the full term (initial period and extensions) is £15m.
The process will be split into the following stages:
Stage 1: Selection Questionnaire (SQ) submission
Stage 2: Initial Tender Submission
Stage 3: Negotiations and Final Tenders (up to 4 Bidders will be invited to this stage)
Stage 4: Contract Award
two.1.5) Estimated total value
Value excluding VAT: £15,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 70330000 - Property management services of real estate on a fee or contract basis
- 70330000 - Property management services of real estate on a fee or contract basis
- 66141000 - Pension fund management services
- 66131100 - Pension investment services
two.2.3) Place of performance
NUTS codes
- UKJ27 - West Sussex (South West)
two.2.4) Description of the procurement
This Invitation to Negotiate (ITN) is issued by West Sussex County Council on behalf of West Sussex Pension Fund (WSPF) who are seeking to appoint a single Property Investment Manager who is able to deliver their UK direct property mandate, as described in Document 02 – Specification, in accordance with the Public Contracts Regulations 2015 (PCR 2015).
This Procurement is being undertaken in accordance with the Competitive Procedure with Negotiation pursuant to Regulation 29 of the Public Contracts Regulations 2015. Although the Council is utilising the Competitive Procedure with Negotiation route, it reserves the right to award the contract on the basis of the initial tenders without conducting negotiations.
It is anticipated that the Contract will be awarded for an initial period of 7 years from the Contract Effective Date, with an option to extend on the same terms and conditions at WSCC’s discretion by up to an additional 3 years in any combination.
The contract start date (Effective Date) shall be 01 January 2025 following an implementation period.
The estimated value of the contract over the full term (initial period and extensions) is £15m.
The process will be split into the following stages:
Stage 1: Selection Questionnaire (SQ) submission
Stage 2: Initial Tender Submission
Stage 3: Negotiations and Final Tenders (up to 4 Bidders will be invited to this stage)
Stage 4: Contract Award
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £15,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2024
End date
30 September 2031
This contract is subject to renewal
Yes
Description of renewals
30/09/34
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
Detailed in the tender documents on the Council's e-sourcing portal
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Detailed in the tender documents on the Council's e-sourcing portal
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Detailed in the tender documents on the Council's e-sourcing portal
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-035865
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 January 2024
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
15 December 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 1 June 2024
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
West Sussex County Council
County Hall, West Street
Chichester
PO19 1RQ
Country
United Kingdom
Internet address
https://www.westsussex.gov.uk/default.aspx
six.4.2) Body responsible for mediation procedures
West Sussex County Council
County Hall, West Street
Chichester
PO19 1RQ
Country
United Kingdom
Internet address
https://www.westsussex.gov.uk/default.aspx
six.4.4) Service from which information about the review procedure may be obtained
West Sussex County Council
County Hall, West Street
Chichester
PO19 1RQ
Country
United Kingdom