Scope
Reference
PHW-FTS-59308
Description
Public Health Wales (PHW) is seeking appoint a range of qualified design service providers to deliver comprehensive design services covering the breadth of various design work as set out in the Appendix C. The providers will support PHW in creating high-quality visual assets that align with their brand identity, marketing strategies, and communication goals.
Total value (estimated)
- £460,000 excluding VAT
- £552,000 including VAT
Below the relevant threshold
Main procurement category
Services
CPV classifications
- 79933000 - Design support services
Contract locations
- UKL - Wales
Not the same for all lots
Contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. Lot 1 - Design of Visual Assets
Description
To create and deliver high-quality visual assets, including but not limited to PDF templates, report and document templates, branded presentation materials, logos, brochures, flyers, social media graphics, posters, banners, other promotional materials and website visuals. The deliverables must be flexible, customisable, and adhere to our brand guidelines, ensuring clear communication, accessibility, and consistency across all visual materials.
Lot value (estimated)
- £230,000 excluding VAT
- £276,000 including VAT
Contract dates (estimated)
- 1 September 2025 to 31 August 2026
- Possible extension to 31 August 2027
- 2 years
Description of possible extension:
An extension of one year is available for the contracting Trust.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 2. Lot 2 - Short Animations and Video Content
Description
The suppliers for Lot 2 will be responsible for the development of engaging animation and video content, which may include explainer videos, motion graphics, animated infographics, and branded video content for various platforms. Deliverables should effectively convey key messages, align with our brand identity, Welsh language and accessibility standards, and be optimised for different distribution channels, while ensuring high-quality audio and visual standards.
Lot value (estimated)
- £230,000 excluding VAT
- £276,000 including VAT
Contract dates (estimated)
- 1 September 2025 to 31 August 2026
- Possible extension to 31 August 2027
- 2 years
Description of possible extension:
A one year extension is optional for the contracting Trust.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Lot 1 - Design of Visual Assets
Lot 2. Lot 2 - Short Animations and Video Content
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
22 July 2025, 12:00pm
Tender submission deadline
29 July 2025, 12:00pm
Submission address and any special instructions
https://etenderwales.bravosolution.co.uk. Project reference PHW-FTS-59308. ITT reference itt_118266.
Tenders may be submitted electronically
Yes
Award criteria
Lot 1. Lot 1 - Design of Visual Assets
Stage 1 Compliant Bid - Pass/Fail
Stage 2 Conditions for Participation - Pass/Fail
Stage 3 Technical - not scored - Pass/Fail
Stage 4 Technical - scored - 40%
Stage 4 Commercial - 60%
Lot 2. Lot 2 - Short Animations and Video Content
Stage 1 Compliant Bid - Pass/Fail
Stage 2 Conditions for Participation - Pass/Fail
Stage 3 Technical - not scored - Pass/Fail
Stage 4 Technical - scored - 40%
Stage 4 Commercial - 60%
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://etenderwales.bravosolution.co.uk/
This process is being conducted via eTenderWales. Project reference PHW-FTS-59308. ITT reference itt_118266
Technical specifications to be met
https://etenderwales.bravosolution.co.uk/
This process is being conducted via eTenderWales. Project reference PHW-FTS-59308. ITT reference itt_118266.
Contracting authority
Public Health Wales NHS Trust
- NHS Organisation Data Service: RYT
2 Capital Quarter, Tyndall Street
Cardiff
CF10 4BZ
United Kingdom
Contact name: Alexandra Woodward
Email: alexandra.woodward@wales.nhs.uk
Website: https://phw.nhs.wales/
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - central government
Devolved regulations that apply: Wales
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)
Summary of their role in this procurement: Process Management
- NHS Organisation Data Service: RQF
4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
United Kingdom
Email: alexandra.woodward@wales.nhs.uk
Website: https://nwssp.nhs.wales/
Region: UKL15 - Central Valleys