Section one: Contracting authority
one.1) Name and addresses
Coventry City Council
PO Box 7097
Coventry
CV6 9SL
procurement.services@coventry.gov.uk
Country
United Kingdom
Region code
UKG33 - Coventry
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
COV - Provision of Children's Targeted Short Breaks and Specialist Short Breaks for Children & Young People with a Disability
Reference number
COV - 19274
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
This framework is for the provision of targeted short breaks and specialist targeted short breaks for children & young people with a disability and is broken down into two Lots as below:
Lot 1 - Targeted Short Breaks for Children & Young People with a Disability
Lot 2 - Specialist Targeted Short Breaks for Children & Young People with a Disability
The framework was originally tendered with a 3rd Lot for the provision of Home Support (Domiciliary Care/Personal Care) for Children & Young People with a Disability. This Lot was abandoned during the procurement process and subsequently tendered under a separate framework - reference COV - 21329 - Home Support (Domiciliary Care/Personal Care) for Children & Young People with a Disability
The framework value for the 3 Lots was £4,795,000. The framework value for Lots 1 and 2 above is £4,165,000
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £4,165,000
two.2) Description
two.2.1) Title
Targeted Short Breaks for Children & Young People with a Disability
Lot No
1
two.2.2) Additional CPV code(s)
- 85300000 - Social work and related services
two.2.3) Place of performance
NUTS codes
- UKG33 - Coventry
two.2.4) Description of the procurement
Provision of Targeted Short Breaks for Children & Young People with a Disability
two.2.5) Award criteria
Quality criterion - Name: Service Delivery & Mobilisation (data collection and information sharing, premises and access) / Weighting: 30%
Quality criterion - Name: Governance and quality assurance / Weighting: 15%
Quality criterion - Name: Establishing a culture of continuous improvement (promoting choice and control) / Weighting: 15%
Quality criterion - Name: Establishing a culture of continuous improvement (outcome driven focus) / Weighting: 30%
Quality criterion - Name: Safeguarding and supporting the most vulnerable / Weighting: 10%
Cost criterion - Name: Cost / Weighting: Pass/fail
two.2.11) Information about options
Options: Yes
Description of options
The initial term of the framework will be for the period of 5 years from commencement but may be extended, by mutual agreement by 2 increments of 12 months.
two.2) Description
two.2.1) Title
Specialist Targeted Short Breaks for Children & Young People with a Disability
Lot No
2
two.2.2) Additional CPV code(s)
- 85300000 - Social work and related services
two.2.3) Place of performance
NUTS codes
- UKG33 - Coventry
two.2.4) Description of the procurement
Provision of Specialist Targeted Short Breaks for Children & Young People with a Disability
two.2.5) Award criteria
Quality criterion - Name: Service Delivery & Mobilisation (data collection and information sharing, premises and access) / Weighting: 40%
Quality criterion - Name: Governance and quality assurance / Weighting: 10%
Quality criterion - Name: Establishing a culture of continuous improvement (promoting choice and control) / Weighting: 10%
Quality criterion - Name: Establishing a culture of continuous improvement (outcome driven focus) / Weighting: 30%
Quality criterion - Name: Safeguarding and supporting the most vulnerable / Weighting: 10%
Cost criterion - Name: Cost / Weighting: Pass/fail
two.2.11) Information about options
Options: Yes
Description of options
The initial term of the framework will be for the period of 5 years from commencement but may be extended, by mutual agreement by 2 increments of 12 months.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-024635
Section five. Award of contract
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
4 February 2025
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Midland Mencap
Unit E, Pinewood, Bell Heath Way
Birmingham
B32 3BZ
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
Companies House
03006451
The contractor is an SME
No
five.2.3) Name and address of the contractor
Take A Break Warwickshire Limited
Phoenix House, 343 Bedworth Road, Longford
Coventry
CV6 6BN
Country
United Kingdom
NUTS code
- UKG33 - Coventry
Companies House
04075624
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £4,165,000
Section five. Award of contract
Lot No
2
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
4 February 2025
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Midland Mencap
Unit E, Pinewood, Bell Heath Way
Birmingham
B32 3BZ
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
Companies House
03006451
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £4,165,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Coventry City Council
Coventry
Country
United Kingdom