Scope
Reference
P1306
Description
The Council the landlord requires a Facilities Management Managed Service Provider for the provision of property management services for Birmingham Science Park, Aston, Birmingham. The services which will include service charge budgeting and collection, facilities management and all compliance issues. Scope includes but not limited to.
General Property Management such as calculate, manage, administer and collect service charges together with service charge debt control and recovery. Agree debt recovery plans. Advise the landlord on tenant licence applications and disputes. Calculate building insurance payable by each tenant, invoice tenants and collect the money. Deliver Health and Safety. Maintain a suitable asset management system. Procure and manage, on behalf of the Council, agreements with third party service contractors. Procuring and managing utilities such as gas, electricity and water.
Hard Facilities Management Services such as provide Mechanical, Electrical and Fabric Planned, Preventative Repairs and maintenance, L8 compliance and Helpdesk services to common areas to minimum SFG 20 standard.
Soft Facilities Management Service such as Grounds maintenance, Cleaning and consumables for common areas, Refuse collection and waste management, including all certification and compliance, Security services including manned guarding, CCTV operation and maintenance, Pest control, Maintenance of firefighting equipment and alarms.
The contract will commence 1st October 2025.
Total value (estimated)
- £1,500,000 excluding VAT
- £1,800,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 1 October 2030
- 5 years, 1 day
Main procurement category
Services
CPV classifications
- 70330000 - Property management services of real estate on a fee or contract basis
- 70332200 - Commercial property management services
- 79993000 - Building and facilities management services
- 79993100 - Facilities management services
Contract locations
- UKG31 - Birmingham
Submission
Enquiry deadline
21 July 2025, 5:00pm
Tender submission deadline
30 July 2025, 11:00am
Submission address and any special instructions
The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant Invitation to Tender (ITT) documentation. If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: etendering@birmingham.gov.uk
Your completed tender submission should be returned by noon on 30th July 2025 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
27 August 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Evaluation criteria is Quality 50%, Social Value 20% and Price 30% which totals to 100% |
Price |
Weighting description
Evaluation criteria is Quality 50%, Social Value 20% and Price 30% which totals to 100%
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Birmingham City Council
- Public Procurement Organisation Number: PCJJ-4826-QMLZ
Council House, 1 Victoria Square
Birmingham
B1 1BB
United Kingdom
Contact name: Commercial and Procurement Services
Email: etendering@birmingham.gov.uk
Region: UKG31 - Birmingham
Organisation type: Public authority - sub-central government