Contract

HR Software Rental and Payroll SaaS Solution

  • Edinburgh Napier University

F03: Contract award notice

Notice identifier: 2023/S 000-037237

Procurement identifier (OCID): ocds-h6vhtk-0426bc

Published 19 December 2023, 10:33am



Section one: Contracting authority

one.1) Name and addresses

Edinburgh Napier University

Sighthill Campus

EDINBURGH

EH11 4BN

Contact

Tony Newjem

Email

t.newjem@napier.ac.uk

Telephone

+44 1314555326

Country

United Kingdom

NUTS code

UKM75 - Edinburgh, City of

National registration number

SC018373

Internet address(es)

Main address

www.napier.ac.uk

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00340

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Education


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

HR Software Rental and Payroll SaaS Solution

Reference number

ENU-2021-0094-00

two.1.2) Main CPV code

  • 72268000 - Software supply services

two.1.3) Type of contract

Services

two.1.4) Short description

HR Software rental, analytics and maintenance support services.

two.1.6) Information about lots

This contract is divided into lots: No

two.1.7) Total value of the procurement (excluding VAT)

Value excluding VAT: £322,303.96

two.2) Description

two.2.2) Additional CPV code(s)

  • 72261000 - Software support services

two.2.3) Place of performance

NUTS codes
  • UKM75 - Edinburgh, City of
Main site or place of performance

Sighthill Campus, 9 Sighthill Court, Edinburgh EH11 4BN.

two.2.4) Description of the procurement

HR and Payroll software and associated products rental and support.

two.2.5) Award criteria

Quality criterion - Name: Product features and functionality. / Weighting: 40%

Quality criterion - Name: Ease of use. / Weighting: 10%

Quality criterion - Name: Ability to integrate with core financial systems. / Weighting: 10%

Quality criterion - Name: Quality of support and system integrity. / Weighting: 10%

Price - Weighting: 30%

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Award of a contract without prior publication of a call for competition in the cases listed below

  • The services can be provided only by a particular economic operator for the following reason:
    • absence of competition for technical reasons

Explanation:

This is an extension of an agreement, originally awarded against an EU-tendered framework agreement, with the current service provider. During the lifetime of this extension, a strategic decision either to tender for a replacement best of breed human resource and payroll system, or a wider ERP system, will be made, and an appropriate BPR process and associated tender process carried out to put this decision into effect. In the meantime a change of service provider would result in disproportionate technical difficulties in the operation and support of a critical corporate system.

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.1) Previous publication concerning this procedure

Notice number: 2018/S 031-067773


Section five. Award of contract

Contract No

ENU-2021-0094-00

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

19 December 2023

five.2.2) Information about tenders

Number of tenders received: 1

Number of tenders received from SMEs: 1

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 1

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

MHR

Ruddington Hall, Ruddington

Nottingham

NG11 6LL

Email

david.kelly@mhr.co.uk

Telephone

+44 1159456000

Country

United Kingdom

NUTS code
  • UK - United Kingdom
The contractor is an SME

Yes

five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £322,303.96


Section six. Complementary information

six.3) Additional information

(SC Ref:752820)

six.4) Procedures for review

six.4.1) Review body

Edinburgh Sheriff Court and Justice of the Peace Court

Sheriff Court House, 27 Chambers Street

EDINBURGH

EH1 1LB

Email

edinburgh@scotcourts.gov.uk

Telephone

+44 1312252525

Country

United Kingdom

Internet address

https://www.scotcourts.gov.uk/the-courts/court-locations/edinburgh-sheriff-court-and-justice-of-the-peace-court

six.4.2) Body responsible for mediation procedures

Edinburgh Sheriff Court and Justice of the Peace Court

Sheriff Court House, 27 Chambers Street

EDINBURGH

EH1 1LB

Email

edinburgh@scotcourts.gov.uk

Telephone

+44 1312252525

Country

United Kingdom

Internet address

https://www.scotcourts.gov.uk/the-courts/court-locations/edinburgh-sheriff-court-and-justice-of-the-peace-court