Section one: Contracting authority
one.1) Name and addresses
Edinburgh Napier University
Sighthill Campus
EDINBURGH
EH11 4BN
Contact
Tony Newjem
Telephone
+44 1314555326
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
National registration number
SC018373
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00340
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
HR Software Rental and Payroll SaaS Solution
Reference number
ENU-2021-0094-00
two.1.2) Main CPV code
- 72268000 - Software supply services
two.1.3) Type of contract
Services
two.1.4) Short description
HR Software rental, analytics and maintenance support services.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £322,303.96
two.2) Description
two.2.2) Additional CPV code(s)
- 72261000 - Software support services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Sighthill Campus, 9 Sighthill Court, Edinburgh EH11 4BN.
two.2.4) Description of the procurement
HR and Payroll software and associated products rental and support.
two.2.5) Award criteria
Quality criterion - Name: Product features and functionality. / Weighting: 40%
Quality criterion - Name: Ease of use. / Weighting: 10%
Quality criterion - Name: Ability to integrate with core financial systems. / Weighting: 10%
Quality criterion - Name: Quality of support and system integrity. / Weighting: 10%
Price - Weighting: 30%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
This is an extension of an agreement, originally awarded against an EU-tendered framework agreement, with the current service provider. During the lifetime of this extension, a strategic decision either to tender for a replacement best of breed human resource and payroll system, or a wider ERP system, will be made, and an appropriate BPR process and associated tender process carried out to put this decision into effect. In the meantime a change of service provider would result in disproportionate technical difficulties in the operation and support of a critical corporate system.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2018/S 031-067773
Section five. Award of contract
Contract No
ENU-2021-0094-00
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 December 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
MHR
Ruddington Hall, Ruddington
Nottingham
NG11 6LL
Telephone
+44 1159456000
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £322,303.96
Section six. Complementary information
six.3) Additional information
(SC Ref:752820)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court
Sheriff Court House, 27 Chambers Street
EDINBURGH
EH1 1LB
Telephone
+44 1312252525
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
Edinburgh Sheriff Court and Justice of the Peace Court
Sheriff Court House, 27 Chambers Street
EDINBURGH
EH1 1LB
Telephone
+44 1312252525
Country
United Kingdom