Scope
Reference
ID 6026401
Description
Construction & Procurement Delivery (CPD), part of the Department of Finance (DoF), provides expert advice and professional project management and procurement services to government departments, agencies and arms-length bodies within Northern Ireland.
The Department of Finance (DoF), Construction and Procurement Delivery (CPD), are reviewing the collaborative arrangement for the provision of fuel cards.
A current contract is in place and is due to expire on 31 May 2026, with one option to extend for one year. Two suppliers are being utilised in order to provide the level of coverage required across Northern Ireland. Details regarding current participants can be found at: https://www.finance-ni.gov.uk/articles/provision-fuel-cards.
There is currently a diverse fleet of vehicles in operation to support the delivery of public services across departments, agencies, and arms' length bodies. These vehicles are used for a wide range of operational activities, service delivery, transport of goods and official travel. To support efficient fleet management and ensure continuity of service, there is an ongoing requirement for a reliable and cost-effective method of procuring fuel.
The current arrangement was put in place using a Crown Commercial Services (CCS) Framework (https://www.crowncommercial.gov.uk/agreements/RM6186) which is due to expire 21 February 2026. CPD is exploring future options for the provision of fuel cards that aligns with organisational priorities, including value for money, environmental responsibility, and operational resilience.
Total value (estimated)
- £26,000,000 excluding VAT
- £31,200,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 June 2026 to 31 May 2030
- 4 years
Main procurement category
Goods
CPV classifications
- 30163100 - Agency fuel cards
- 30163000 - Charge cards
Engagement
Engagement deadline
8 August 2025
Engagement process description
If you wish to participate in the Preliminary Market Engagement for this requirement, a questionnaire for completion is available via eTendersNI under ID 6026401.
The questionnaire must be completed and submitted via eTendersNI by the engagement deadline date detailed above.
Details of the expected participating bodies can be found detailed within the questionnaire document.
Contracting authority
Department of Finance
- Public Procurement Organisation Number: PVTL-7513-YWVJ
303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Region: UKN06 - Belfast
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
CPD - Supplies & Services Division
Summary of their role in this procurement: Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.
- Public Procurement Organisation Number: PVWG-8426-YWXV
303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Email: SSDAdmin.CPD@finance-ni.gov.uk
Website: https://www.finance-ni.gov.uk
Region: UKN06 - Belfast