Section one: Contracting authority
one.1) Name and addresses
University of Exeter
Northcote House
Exeter
EX4 4QH
Contact
Jo Tudor
Telephone
+44 1392723333
Country
United Kingdom
Region code
UK - United Kingdom
National registration number
RC000653
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/53042
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=76123&B=EXETER
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=76123&B=EXETER
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Linen & Laundry Services
Reference number
UOE/2023/085/JT
two.1.2) Main CPV code
- 98311100 - Laundry-management services
two.1.3) Type of contract
Services
two.1.4) Short description
This tender is for the provision of laundry and storage of bedding linen services to support the University of Exeter in offering conference and bed and breakfast (B&B) accommodation through Events Exeter. The specified timeframes include four weeks during the Easter holidays and twelve weeks during the summer holidays.
The University plans to utilise its own stock of linen and does not intend to purchase or rent additional items from the supplier unless existing stock becomes lost or damaged. The selected supplier should provide facilities for storing University-owned linen outside of holiday periods. Sustainability considerations play a significant role in this requirement. We require minimum of 3 deliveries and collections per week, Monday, Wednesday and Friday. There may be times when more frequent collections are needed depending on demand.
two.1.5) Estimated total value
Value excluding VAT: £375,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 19231000 - Linen
- 63121100 - Storage services
- 98311200 - Laundry-operation services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This tender is for the provision of linen and laundry services to support the University of Exeter in offering conference bed and breakfast (B&B) accommodation through Events Exeter. The required timeframes include four weeks during the Easter holidays and twelve weeks during the summer holidays.
The University plans to utilise its own stock of linen and does not intend to purchase or rent additional items from the supplier unless existing stock becomes lost or damaged. The selected supplier should provide facilities for storing University-owned linen outside of holiday periods.
Sustainability considerations play a significant role in this requirement. The University seeks innovative solutions that demonstrate sustainable development, for example, by reducing water and energy consumptions, avoiding the use of harmful chemicals and enhancing social value.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £375,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 yearly increments optional following the initial 3 year contract.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 January 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
22 January 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 2028
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
royal Court of Justice
Strand
London
WC2A 2LL
Country
United Kingdom