Scope
Description
NHS Blood and Transplant (NHSBT) are seeking a provider for the provision of a Statistical Process Control (SPC) Data Management Software System. The Statistical Process Control (SPC) Data Management Software System will be used for the recording, statistical analysis, interpretation, and reporting of NHSBT data. NHSBT operations are based at a number of locations and the System software and its functionality must be compatible with NHSBT IT services. The SPC Data Management Software System must support data entry and reporting to allow both single datum and combined data analysis and review. The System must provide functionality to ensure data integrity and audit trail. The minimum system functionality will include the ability to build data sets by secure manual data entry to the system. NHSBT objective is to automate data handling wherever possible with system expected to have functionality to analyse datasets generated by data transfer to and from other NHSBT IT systems. The SPC Data Management Software System must be a substantially 'Off the Shelf' solution with user configuration to allow NHSBT data management. The Supplier and System will be validated against the specification criteria prior to the software being accepted for use by NHSBT.
Total value (estimated)
- £300,000 excluding VAT
- £360,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 December 2030
- Possible extension to 31 December 2032
- 7 years
Description of possible extension:
Possible two extensions in twelve monthly increments for a maximum contract duration of seven years
Options
The right to additional purchases while the contract is valid.
Possible two extensions in twelve monthly increments for a maximum contract duration of seven years
Main procurement category
Goods
CPV classifications
- 48463000 - Statistical software package
- 48517000 - IT software package
Contract locations
- UKK11 - Bristol, City of
Participation
Legal and financial capacity conditions of participation
See tender documents
Technical ability conditions of participation
See tender documents
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
17 July 2025, 12:00pm
Submission type
Requests to participate
Deadline for requests to participate
29 July 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 December 2025
Recurring procurement
Publication date of next tender notice (estimated): 31 March 2032
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 50.00% |
| Price | Cost | 40.00% |
| Social Value | Quality | 10.00% |
Other information
Payment terms
30 days
Description of risks to contract performance
Any changes in regulatory requirements relating to software which may increase costs during the term of the contract.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This Procurement is being run under a multi-stage Competitive Flexible procedure pursuant to section 20(2)(b) of the Procurement Act 2023 to establish a single supplier contract. It is the intention of the Authority to follow a two-stage process under this procedure as follows. However, the Authority retains the right to amend the stages if required throughout the process. This includes amending the number of stages or re-running any stage of the process. Tender Stage 1 (Conditions of Participation Stage): • Publish tender notice to invite suppliers to participate • Receive requests to participate • Assess requests to participate and shortlist suppliers to Top 5 • Notify suppliers and invite successful suppliers to tender stage Tender Stage 2 (Invitation to Tender (ITT) Stage) • Issue ITT • Receive tenders • Assess tenders • Supplier Presentations (Optional & Unscored) Award Stage: • Notify suppliers and issue assessment summaries • Publish contract award notice and commence standstill • Award contract Further information can be found in the tender documents.
Contracting authority
NHS Blood and Transplant, Bristol
- Public Procurement Organisation Number: PDBY-6395-VWBP
203 Longmead Rd, Avon
Bristol
BS16 7FG
United Kingdom
Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Organisation type: Public authority - central government