Section one: Contracting authority
one.1) Name and addresses
Crown Estate Scotland
Quartermile Two, 2nd Floor, 2 Lister Square
Edinburgh
EH3 9GL
Leesa.Rintoul@scotland-excel.org.uk
Telephone
+44 1314607657
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://crownestatescotland.com/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA29444
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Managing Agent and Asset Management Services – Cables and Pipelines
two.1.2) Main CPV code
- 70332100 - Land management services
two.1.3) Type of contract
Services
two.1.4) Short description
At Crown Estate Scotland, we employ Managing Agents to work with us on property management across much of our asset portfolio. Contracts to support these activities are split by asset type. This contract is to support the Cables and Pipelines portfolio.
two.1.5) Estimated total value
Value excluding VAT: £250,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Assets are spread throughout Scotland.
two.2.4) Description of the procurement
Crown Estate Scotland is seeking to appoint a Managing Agent with knowledge of the offshore infrastructure sector to effectively manage day-to-day compliance of assets and rent accounting within the Cables and Pipelines portfolio and to provide additional, ad hoc support related to this portfolio, including managing rent reviews (indexation updates only) and licence variations.
two.2.5) Award criteria
Quality criterion - Name: Understanding of the Requirements / Weighting: 10
Quality criterion - Name: Team Experience and Expertise / Weighting: 30
Quality criterion - Name: Delivery Approach / Weighting: 30
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
13 February 2024
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
The buyer may extend the contract by two extension periods of up to 12 months each. From 1 April 2027 to 31 March 2028 and 1 April 2028 to 31 March 2029.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Scotland Excel is acting on behalf of Crown Estate Scotland in the execution of this tender but will not be party to the contract or the management of the contract throughout its lifetime.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
SPD Q4B.2.1 Specific Yearly Turnover
SPD Q4B.5 Insurance
Minimum level(s) of standards possibly required
SPD Q4B.2.1 Specific Yearly Turnover
Tenderers will be required to have a minimum yearly turnover of 100,000 GBP for the last three (3) years.
SPD Q4B.5 Insurance
Professional Risk Indemnity - 10M GBP
Public Liability Insurance - 10M GBP
Employer’s Liability Insurance - 5M GBP
three.1.3) Technical and professional ability
List and brief description of selection criteria
SPD Q4C.1.2 – Previous Experience
SPD Q4C.10 – Sub-Contracting
SPD Q4D.1 – Quality Assurance
SPD Q4D.2 – Environmental Management Standards
Minimum level(s) of standards possibly required
SPD Q4C.1.2 – Previous Experience
Tenderers are required to provide three (3) examples of services carried out within the past three (3) years that demonstrate that they have the relevant experience to deliver services similar in scope, scale and duration to that described in the ITT.
SPD Q4C.10 – Sub-Contracting
Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
Bidders shall arrange for subcontractors to complete an SPD for each subcontractor and return it with their bid.
SPD Q4D.1 – Quality Assurance
The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),
OR,
The bidder must have the following: A documented policy regarding quality management.
Health and Safety Procedures
The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.
OR,
The bidder must have a regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent.
Note - Organisations with fewer than five employees are not required by law to have a documented policy statement.
Please see the ITT for additional information.
SPD Q4D.2 – Environmental Management Standards
The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate,
OR,
The bidder must have the following: A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent.
Please see the ITT for additional information.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 January 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
26 January 2024
Local time
12:00pm
Place
Online via the PCS-Tender Portal.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 25791. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Whilst not a scored element of this ITT, provision of Community Benefits should still be considered by the Tenderers and Tenderers should provide any information they feel is relevant in their response.
(SC Ref:753454)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom