Section one: Contracting authority
one.1) Name and addresses
The British Broadcasting Corporation (BBC)
Broadcasting House, Portland Place
London
W1A 1AA
Contact
Anna Neuman
Telephone
+44 1234567890
Fax
+44 1234567890
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.bbc.co.uk/supplying/
Buyer's address
https://bbc.bravosolution.co.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://bbc.bravosolution.co.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://bbc.bravosolution.co.uk/
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Broadcasting
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Professional and Consumer Cameras and Accessories Framework Agreement
Reference number
PROC/2023/55/AN
two.1.2) Main CPV code
- 32240000 - Television cameras
two.1.3) Type of contract
Supplies
two.1.4) Short description
The BBC is seeking to establish a roster of non-exclusive, best value for money pan-BBC framework agreements for the provision of Professional and Consumer Cameras and Accessories.
The aim of the framework is to provide competitive agreements covering a broad and diverse range of equipment, high service levels, high quality comprehensive technical back up and support, warranty and guidance on equipment use, inclusive in product pricing, together with part exchange provision, for a full range of products.
The lot structure is as follows:
LOT 1: STUDIO CAMERA SYSTEMS AND ACCESSORIES
LOT 2: FIELD CAMERAS AND ACCESSORIES
LOT 3: CONSUMER/PROSUMER CAMERAS AND ACCESSORIES
LOT 4: PROFESSIONAL BROADCAST LENSES
LOT 5: ADVANCED CAMERA BATTERY SYSTEMS
LOT 6: ALL OTHER CAMERA ACCESSORIES
The spend range over the term of 4 years for all lots is estimated to be between £4 - £6 million. The spend ranges are not committed spend ranges, and are therefore "only an estimation" of spend that could be made through the Framework Agreement.
two.1.5) Estimated total value
Value excluding VAT: £6,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot No
LOT 1 STUDIO CAMERA SYSTEMS AND ACCESSORIES
two.2.2) Additional CPV code(s)
- 32240000 - Television cameras
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This lot includes all types of cameras, CCUs, MCUs and other peripherals found in a studio and outside broadcast environment, including PTZs and box cameras.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
LOT 2: FIELD CAMERAS AND ACCESSORIES
two.2.2) Additional CPV code(s)
- 32240000 - Television cameras
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This lot covers cameras and accessories that are used for single person operation and personal digital production across most BBC genres – usually but not exclusively for location shoots. These cameras are provided with either an integral fixed lens or will permit the use of changeable professional broadcast lenses and accessories suitable for a more experienced operator.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
LOT 3: CONSUMER/PROSUMER CAMERAS AND ACCESSORIES
two.2.2) Additional CPV code(s)
- 32240000 - Television cameras
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
These are cameras which do not meet minimum EBU R118 defined HD requirements and are primarily targeted for consumer and non-broadcast use, but are used in the creative process.
This includes a comprehensive range of consumer cameras, camcorders, interchangeable lenses, peripherals and supports.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
LOT 4: PROFESSIONAL BROADCAST LENSES AND ASSOCIATED ACCESSORIES
two.2.2) Additional CPV code(s)
- 32240000 - Television cameras
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lenses for cameras in Lots 1 and 2, which can accept a variety of lenses with or without adaptors which are used for different applications, making the cameras more versatile (for example, wider zoom range and greater ability in low-light).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
LOT 5: ADVANCED CAMERA BATTERY SYSTEMS
two.2.2) Additional CPV code(s)
- 32240000 - Television cameras
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This lot covers a comprehensive range of advanced camera battery systems, including batteries, chargers, power supplies and associated accessories.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
LOT 6: ALL OTHER CAMERA ACCESSORIES
two.2.2) Additional CPV code(s)
- 32240000 - Television cameras
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This lot covers all accessories that may be bought separately from cameras in lots 1 and 2.
Examples include:
• Tripods and other camera mounts
• Viewfinders and on-camera monitors
• Lights to be used as accessories with cameras
• Audio kits to be used as accessories with cameras
• Luggage and covers for cameras
• Media cards and card readers
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Where there is more than one economic operator, the BBC reserves the right to require a grouping of economic operators to take a particular legal form or to require a single economic operator to take primary liability or to require that each party undertakes joint and several liability.
Please register your interest in this project by taking the following steps:
1) Register your company on the Jaggaer e-Tendering portal (this is only required once):
1.1 Go to https://bbc.bravosolution.co.uk
1.2 Click the link on the login page to register;
1.3 Accept the terms and conditions and click 'Continue';
1.4 Enter your correct business and user details;
1.5 Note the username you chose and click 'Save' when complete;
1.6 You will shortly receive an email with your temporary password.
2) Express an interest in the tender:
2.1 Login to the portal with the username/password;
2.2 Click the 'PQQs/ITTs Open to all Suppliers' link. (These are Pre-Qualification
Questionnaires or Invitations to Tender open to any registered supplier).
2.3 Click on the relevant PQQ/ITT to access the content;
2.4 Click the 'Express Interest' button at the top of the page. This will move the PQQ/ITT into your 'My PQQs/My ITTs page. (This is a secure area reserved for your projects only;
2.5 You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ITT Details'box.
3) Responding to the tender:
3.1 Click 'My Response' under PQQ/ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining);
3.2 You can now use the 'Messages' function to communicate with the buyer and seek any clarification;
3.3 Note the deadline for completion, and then follow the onscreen instructions to complete the PQQ/ITT. There may be a mixture of online and offline actions for you to perform (there is detailed online help available)
3.4 You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance, please consult the online help, or contact the Jagger e-Tendering help desk.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 January 2024
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
31 January 2024
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document.
six.4) Procedures for review
six.4.1) Review body
Business and Property Courts of England and Wales – TCC
Rolls Building, 7 Rolls Building, Fetter Lane
London
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
As stated in the Public Contracts Regulations 2015. The applicable review time limits shall be as stated in Regulations 92 and 93 Public Contracts Regulations 2015.