Section one: Contracting authority
one.1) Name and addresses
Comisiynydd y Gymraeg
Uned 2 Bloc C, Doc Fictoria
Caernarfon
LL55 1TH
Contact
Siân Elen McRobie
Telephone
+44 3456033221
Country
United Kingdom
NUTS code
UKL12 - Gwynedd
Internet address(es)
Main address
https://www.comisiynyddygymraeg.cymru
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0480
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.sell2wales.gov.wales
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.sell2wales.gov.wales
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Legal Services to the Welsh Language Commissioner
Reference number
CYG043
two.1.2) Main CPV code
- 79100000 - Legal services
two.1.3) Type of contract
Services
two.1.4) Short description
The Commissioner requires a 4 year framework agreement for legal advice on a range of subjects and issues relevant to his statutory functions.
two.1.5) Estimated total value
Value excluding VAT: £150,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Representation in proceedings and barrister services
Lot No
2
two.2.2) Additional CPV code(s)
- 79112000 - Legal representation services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
Representing the Commissioner in proceedings before the Welsh Language Tribunal, County Court or High Court. Advising and representing the Commissioner with regard to judicial reviews, and intervening in legal proceedings (Sections 8 - 10 of the Measure) or in response to judicial reviews against the Commissioner.
Advising the Commissioner on a point of law and as such, the companies appointed to the framework agreement will need to have access to barrister services where appropriate and in proceedings where the services of a barrister are needed.
two.2.5) Award criteria
Quality criterion - Name: Capability in the Welsh language / Weighting: 100
Quality criterion - Name: Personnel and Capacity / Weighting: 50
Quality criterion - Name: Quality Management and Communication / Weighting: 20
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2029
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Submissions for this FTS notice may be made in the Welsh language or bilingually, but only through this official FTS notice. The corresponding information in the Welsh language for this notice has been placed on the Gwerthwch i Gymru website https://www.gwerthwchigymru.llyw.cymru .
two.2) Description
two.2.1) Title
General legal advice to the Commissioner
Lot No
1
two.2.2) Additional CPV code(s)
- 79100000 - Legal services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
Advice on any matter relating to the interpretation and implementation of the Welsh Language (Wales) Measure 2011. Advice on the Welsh Language Act 1993 or any other legislation, regulation or advice relevant to the Commissioner and the implementation of the Commissioner's powers, duties and functions.
Matters relating to the implementation of the Welsh Language (Wales) Measure 2011 and the Welsh Language Act 1993, the Commissioner's powers, functions and duties in relation to other British, European and International legislation.
The ability to access barrister services where appropriate.
two.2.5) Award criteria
Quality criterion - Name: Capability in The Welsh language / Weighting: 100
Quality criterion - Name: Personnel and Capacity / Weighting: 50
Quality criterion - Name: Quality Management and Communication / Weighting: 20
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2029
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Submissions for this FTS notice may be made in the Welsh language or bilingually, but only through this official FTS notice. The corresponding information in the Welsh language for this notice has been placed on the Gwerthwch i Gymru website https://www.gwerthwchigymru.llyw.cymru .
two.2) Description
two.2.1) Title
Employement, commercial and governance
Lot No
3
two.2.2) Additional CPV code(s)
- 79100000 - Legal services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
Employment matters common to public bodies.
Advice on building leases and other commercial matters relating to the Commissioner's resources.
Advice on data protection issues, freedom of information, environmental regulations and other matters relating to the Commissioner's Governance.
Any other legal advice as required by the Commissioner.
two.2.5) Award criteria
Quality criterion - Name: Capability in the Welsh Language / Weighting: 100
Quality criterion - Name: Personnel and Capacity / Weighting: 50
Quality criterion - Name: Quality Management and Communication / Weighting: 20
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2029
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Submissions for this FTS notice may be made in the Welsh language or bilingually, but only through this official FTS notice. The corresponding information in the Welsh language for this notice has been placed on the Gwerthwch i Gymru website https://www.gwerthwchigymru.llyw.cymru
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please refer to SPD
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
Solicitors - practicing certificate - Solicitors Regulation Authority
Barristers - practicing certificate - Bar Standards Board
three.2.2) Contract performance conditions
Criteria stated in the procurement documents
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 January 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 2 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
17 January 2025
Local time
5:00pm
Place
Electronic
Information about authorised persons and opening procedure
Director of Governance & Corporate Services
Senior Finance & Resources Officer
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: October 2028
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The tender documents relating to this procurement have been published in the Welsh and English languages. The Welsh language version of the documents are published on https://www.gwerthwchigymru.llyw.cymru
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=145442.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(WA Ref:145442)
Download the ESPD document here: [[https://www.gwerthwchigymru.llyw.cymru/ESPD/ESPD_Download.aspx?id=145442]]
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom