Section one: Contracting authority
one.1) Name and addresses
Renfrewshire Council
Renfrewshire House, Cotton Street
Paisley
PA1 1JB
Contact
KerriAnne Ben Ammar
kerri-anne.benammar@renfrewshire.gov.uk
Telephone
+44 3003000300
Country
United Kingdom
NUTS code
UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Internet address(es)
Main address
http://www.renfrewshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Inspection, Testing, Maintenance and Repairs of Passenger Lifts, Stairlifts and Winches – Council Wide
Reference number
RC-CPU-24-145
two.1.2) Main CPV code
- 50750000 - Lift-maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
This procurement procedure is for the appointment of an experienced Contractor to carry out a contract for the Regular Inspection, Servicing, Reactive and Emergency Repairs to Passenger Lifts throughout the Councils estate.
This will be a fully comprehensive maintenance contract and the cost for annual maintenance will include the following:
Regular statutory compliance and maintenance checks.
All necessary repairs and replacement to all portions of lifting equipment.
Maintaining a 24/7 call-out service to meet the response times detailed within the Conditions of Contract.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 42416100 - Lifts
- 42141410 - Winches
- 44115600 - Stairlifts
two.2.3) Place of performance
NUTS codes
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Main site or place of performance
Renfrewshire
two.2.4) Description of the procurement
This procurement procedure is for the appointment of an experienced Contractor to carry out a contract for the Regular Inspection, Servicing, Reactive and Emergency Repairs to Passenger Lifts throughout the Councils estate.
This will be a fully comprehensive maintenance contract and the cost for annual maintenance will include the following:
Regular statutory compliance and maintenance checks.
All necessary repairs and replacement to all portions of lifting equipment.
Maintaining a 24/7 call-out service to meet the response times detailed within the Conditions of Contract.
two.2.5) Award criteria
Quality criterion - Name: Quality, Community Benefits, Fair Work First / Weighting: 30%
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
This contract will be for an initial Contract Period of 3 years with the Council having at its sole discretion, the option to extend the contract for additional periods of 12 months on two occasions only, up to a maximum Contract Period of 5 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts(Scotland)Regulations2015.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
It is a requirement of this contract that bidders to hold a particular authorisation or membership of a particular organisation needed in order to be able to perform the service. The authorisation or membership required for this contract is noted below:
Minimum Standards:
Members of the Lift and Escalator Industry Association (LEIA) and certified to BS OHSAS 18001 (or equivalent) or have a suitable Health and Safety Policy in place.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
This Contract will include performance conditions relation to fair working practices and community benefits.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 December 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 5 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
17 December 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The recommended tenderer will be required to provide at Request for
Documentation stage the following documents:
Health and Safety Questionnaire and supporting information
S1EqualitiesQuestionnaire
S2EqualitiesDeclaration
S3TenderComplianceCertificate
S4NoCollusionCertificate
S5PromptPaymentCertificate
S9ListofProposedDomesticSubContractors
S14 Destruction of Personal Or Sensitive Information Certificate
Data Processor Agreement
Insurance certificates
BACS Form
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 28023. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
The conditions of contract will contain a clause regarding the Consultants responsibility in regards to delivering Community Benefits.
(SC Ref:783439)
six.4) Procedures for review
six.4.1) Review body
Please refer to VI.4.3 below
Please refer to VI.4.3 below
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland)
Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in
the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations.
six.4.4) Service from which information about the review procedure may be obtained
Court of Sessions
Parliament Square
Edinburgh
EH1 1RQ
Country
United Kingdom