Section one: Contracting authority
one.1) Name and addresses
The Newcastle Upon Tyne Hospitals NHS Foundation Trust
Regent Point
NEWCASTLE UPON TYNE
NE7 7DN
Contact
Ewan Bond
Telephone
+44 1912138916
Country
United Kingdom
Region code
UKC22 - Tyneside
Internet address(es)
Main address
https://www.newcastle-hospitals.nhs.uk
Buyer's address
https://www.newcastle-hospitals.nhs.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Equipment To Digitise Dental X-ray
two.1.2) Main CPV code
- 33111500 - Dental X-ray
two.1.3) Type of contract
Supplies
two.1.4) Short description
Equipment To Digitise Dental X-ray
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £140,938
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKC2 - Northumberland and Tyne and Wear
two.2.4) Description of the procurement
Equipment to digitise Dental X-ray
FE004607 - Planmeca ProScanner 2.0
2144110101 - Durr VistaScan Mini View 2.0
FE001393 - Planmeca Romexis DICOM 15
FE004310 - Planmeca Romexis 2D Standard 15
30019082 - Planmeca Image Plate Size 1 (QTY 2) 8
30019085 - Planmeca Image Plate Size 2 (QTY12) 8
2130104150 - Durr Image Plate IQ Size 1 (QTY 2) 7
2130104255 - Durr Image Plate IQ Size 2 (QTY12) 7
2130104450 - Durr Image Plate IQ Size 4 7
2130-084-00 - Durr Light Protection Cover Plus S4 (100 pieces) 7
2130-074-03 - Durr VistaScan Bite Protection S4 (100 pieces) 7
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
For approximately 20 years, Newcastle Dental School has operated a number of products utilising Planmeca Romexis software. This include a DPT units on all floors and three within Dental Radiology and units at outreach community clinics. A Small Volume Cone Beam CT and 3 Intra-oral Xray tubes. The Trust also have a VistaScan digital scanner within radiology, to acquire occlusal radiographs for the entire Dental Hospital which is already integrated into Romexis. All Radiology staff, clinicians, clinical trainers, Dental Nurses and students have all been trained using this equipment and software, so continuity of service is vital.
In terms of output the Dental Hospital sees 3500 new patients every month, of those 42, 000 patients there is the potential for all of them to require plain film imaging or CT Cone Beam.
The key requirement for this project was failover and provision of service through redundancy. This can be achieved by ensuring portability of products between I.T systems and maintaining the existing infrastructure of Romexis as a capture/delivery software. The VistaScan is able to be integrated into Romexis and accessed by any client that is on the same network, this is the same for the ProScanner 2.0. As such if there were to be a failure of a portion of the network, or “capture PC” (PC designated as a standalone client connected to a VistaScan or ProScanner 2.0), because of existing infrastructure it could quickly and easily be switched to an alternative existing client. Maintaining existing software also minimises the training requirement of staff members, clinical trainers, and students already accustomed to its operation. This equates to approximately 500 individuals.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
5 December 2023
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Planmeca
Oak Court, Pilgrims Walk, Prologis Park,
Coventry
CV6 4QH
Country
United Kingdom
NUTS code
- UKC22 - Tyneside
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £140,938
Lowest offer: £140,938 / Highest offer: £140,938 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The Newcastle Upon Tyne Hospitals NHS Foundation Trust
Regent Point
NEWCASTLE UPON TYNE
NE7 7DN
Country
United Kingdom