Section one: Contracting authority
one.1) Name and addresses
Royal Botanic Gardens, Kew
Royal Botanic Gardens, Kew, The Herbarium, Kew Green
Richmond
TW9 3AE
Telephone
+44 2083325000
Country
United Kingdom
NUTS code
UKI - London
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-Richmond:-Advertising-film-production./SZ7KKP6APQ
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com/tenders/UK-title/W96R84P54X
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
RBGKEW1259 - Film Production Services
Reference number
RBGKEW1259
two.1.2) Main CPV code
- 92111210 - Advertising film production
two.1.3) Type of contract
Services
two.1.4) Short description
Promotional Film Production Services.
RBG Kew estimates it will require approximately 12 promotional films that will be purposed for a range of channels including digital platforms, VOD, digital out of home and possibly cinema as well as outdoor screenings at our events. Variations in length (up to 30 seconds max) and format for each film will be required.
Initial contract is 25 months with an approximate value of £120k (ex VAT). Option to extend by a further 23 months, maximum contract value is estimated at £250k (ex VAT)
two.1.5) Estimated total value
Value excluding VAT: £250,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 32354200 - Cinematographic film
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
LONDON
two.2.4) Description of the procurement
Promotional Film Production Services.
RBG Kew estimates it will require approximately 12 promotional films that will be purposed for a range of channels including digital platforms, VOD, digital out of home and possibly cinema as well as outdoor screenings at our events. Variations in length (up to 30 seconds max) and format for each film will be required.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
25
This contract is subject to renewal
Yes
Description of renewals
Option to extend by up to 23 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/W96R84P54X
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 January 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 2 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
23 January 2024
Local time
12:05pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Richmond:-Advertising-film-production./SZ7KKP6APQ" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-Richmond:-Advertising-film-production./SZ7KKP6APQ
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/SZ7KKP6APQ" target="_blank">https://www.delta-esourcing.com/respond/SZ7KKP6APQ
GO Reference: GO-20231214-PRO-24773421
six.4) Procedures for review
six.4.1) Review body
Head of Procurement & Contract Management, Royal Botanic Gardens, Kew
London
Country
United Kingdom